Company: Warwick Consulting LLC

Location: Chennai, Tamil Nadu

Employment Type: Full-Time | Work from Office

Experience: Minimum 3+ Years

Industry: Consulting / Professional Services / IT Services / Staffing

About Warwick Consulting

Warwick Consulting LLC is a US-based consulting organization providing specialized professional services to clients across medical devices and healthcare.

We are looking for an experienced and detail-oriented Client Contracts & Billing Specialist to join our Chennai operations team.

The ideal candidate will independently manage client contracts, Statements of Work (SOWs), Purchase Orders (POs), invoicing, contract documentation, and professional email communication with US-based clients.

Key Responsibilities

Client Contracts & Documentation

Draft, prepare, review, and maintain client service agreements, Statements of Work (SOWs), contract amendments, and related business documents.

Coordinate with internal stakeholders and clients to finalize contract documentation and obtain necessary approvals.

Maintain an organized repository of executed contracts, amendments, and supporting documentation.

Track contract validity, renewals, expiration dates, deliverables, and commercial terms.

Ensure contract documents follow approved company templates and agreed commercial terms, escalating legal or contractual concerns when necessary.

Client Invoicing & Purchase Order Management

Prepare and submit accurate client invoices based on approved timesheets, contractual billing rates, and PO terms.

Track Purchase Orders, available balances, budget utilization, and billing schedules.

Reconcile invoiced amounts against approved hours and contractual commitments.





Monitor outstanding invoices, payment due dates, and follow up on pending payments.

Coordinate invoice corrections, cancellations, and billing discrepancies with clients and internal teams.

Maintain accurate invoice trackers and monthly billing reports.

Client Communication & Coordination

Manage qualified email correspondence with US-based clients regarding contracts, invoicing, POs, and documentation.

Coordinate with client procurement, finance, and accounts payable teams.

Follow up on pending contract approvals, PO issuance, invoice acceptance, and payment status.

Communicate effectively with internal operations, finance, and leadership teams.

Maintain timely and professional communication across all client interactions.

Reporting & Compliance

Maintain contract registers, invoice trackers, PO utilization reports, and accounts receivable summaries.

Prepare weekly and monthly status reports for management.

Ensure accuracy, confidentiality, and proper documentation of client commercial information.

Identify discrepancies and proactively escalate potential billing or contractual issues.

Required Qualifications

Bachelor's degree in Commerce, Business Administration, Finance, or a related field.

Minimum 3 years of relevant experience in client contracts,



commercial operations, invoicing, or contract administration.

Proven hands-on experience preparing and managing SOWs, client agreements, POs, and invoices.

Experience working with US-based clients or international business operations.

Strong knowledge of billing processes, invoice reconciliation, and payment follow-ups.

Excellent written and verbal English communication skills.

Advanced proficiency in Microsoft Excel, Word, Outlook, and document management.

Strong attention to detail, ownership, organization, and follow-through.

Ability to independently manage multiple client accounts and deadlines.

Preferred Qualifications

Experience in IT consulting, professional services, engineering consulting, or staffing companies.

Familiarity with US client billing practices, hourly billing models, and Net 30/Net 45 payment terms.

Experience with contract lifecycle management, ERP, CRM, or accounting systems.

Knowledge of MSAs, NDAs, SOWs, contract amendments, and PO-based invoicing.

Experience communicating directly with US client finance and procurement teams.

What We're Looking For

We are looking for someone who can take ownership of the complete client contract-to-billing process from preparing contracts and coordinating approvals to generating invoices, monitoring PO balances, and communicating directly with clients.

This is a hands-on operational role requiring prior experience.

How to Apply

Interested candidates can apply through LinkedIn or share their updated resume to [email protected]

Warwick Consulting LLC is an equal opportunity employer.

📌 Client Contracts & Billing Specialist (Chennai)
🏢 Warwick Consulting
📍 Chennai