JOB DESCRIPTION

Purchase & Store Executive

Ashwini Group of Hospitals Is HIRING

Organization: Ashwini Group of Hospitals
Qualification: Graduate in any discipline; preference for candidates with Supply Chain Management, Logistics, or Materials Management background.

Job Summary

Ashwini Group of Hospitals is looking for a responsible and detail-oriented Purchase & Store Executive to manage procurement activities, inventory control, vendor coordination, and hospital store operations. The candidate will ensure timely availability of medicines, surgical consumables, medical equipment, and general supplies while maintaining cost efficiency and proper inventory records.

Key ResponsibilitiesPurchase & Procurement

- Handle day-to-day purchasing activities for medicines, surgical items, medical consumables, and general hospital requirements.
- Obtain quotations from vendors and compare prices, quality, and delivery timelines.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Coordinate with vendors for timely delivery and competitive pricing.
- Maintain good vendor relationships and negotiate rates and payment terms.
- Ensure procurement as per hospital policies and approved budgets.
- Verify product specifications, quality, and expiry details before procurement.

Store & Inventory Management

- Manage daily store operations, including receipt, storage, and issue of materials.
- Maintain accurate stock registers and inventory records.
- Monitor minimum and maximum stock levels and avoid stock-outs and overstocking.




- Conduct periodic physical stock verification and reconcile discrepancies.
- Ensure proper storage of medicines, surgical consumables, and other materials.
- Follow FIFO/FEFO methods, particularly for medicines and expiry-sensitive products.
- Monitor near-expiry, expired, damaged, and slow-moving stock.
- Ensure proper documentation of GRN, material issue slips, and stock transfers.

Coordination & Reporting

- Coordinate with doctors, nursing staff, pharmacy, accounts, and administration departments.
- Prepare daily, weekly, and monthly purchase and stock reports.
- Maintain purchase bills, delivery challans, invoices, and other supporting documents.
- Support internal and statutory audits with accurate records.
- Ensure compliance with hospital SOPs and inventory management procedures.

Required Skills

- Good knowledge of hospital purchase and store management.
- Knowledge of medicines, surgical consumables, and medical supplies is preferred.
- Proficiency in MS Excel and inventory/purchase software or ERP.
- Robust negotiation and vendor management skills.
- Good communication and coordination abilities.
- Excellent documentation and record-keeping skills.
- Ability to work under pressure and meet deadlines.
- High level of integrity, accountability, and attention to detail.

Preferred Experience

- Candidates with prior experience in multi-specialty hospitals, healthcare institutions, or pharmacy procurement will be preferred.
- Experience in handling medical and non-medical inventory will be an added advantage.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

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