- Ensuring smooth operations of Store activities – Storage, preservation, issue of Fuel, Material and spares
- Follow-up with transporters for collection & delivery of materials from nearby area.
- Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document.
- Ensure to minimise / avoid re-handing of materials in store.
- Put proper identification tag / Mark on all the material received in store.
- Ensure Inspection of incoming materials timely by users.
- Inform timely to all concern about discrepancy / damages in receipt materials.
- Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report.
- Keeping record and filling of document properly & timely with proper identification tag / Mark.
- Handling of activities related Repair / Replacement / Inter-unit transfer of Materials.
- Loading of out-going materials properly with proper identification tag / Mark, safety. Ensure proper document and proper accounting / record of outgoing material.
- Get repaired materials returned timely from vender.
- Checking of pending GRIR & Clear them in time.
- Timely generation of correct liabilities report for correct monthly accounting.
- Ensuring Properly storage / preservation of items in general stores & store yard etc.
- Issue of items in shortest time through FIFO system and through door delivery wherever applicable.
- Obtain receipt acknowledgement for the delivery of materials.
- Exchange of information on surplus/ obsolete items with group units.
- Checking of availability of material with Inter unit.
- Inventory Management
- Scrutinize the indents raised by various department on daily basis.
- Maintain stock of Mini-Max items.
- Follow up with Purchase Dept for stock-out items to replenish.
- Timely review / Addition / Deletion of Min-Max item as per consumption trend.
- Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department.
- Follow-up with user department for timely use of specified items.
- Prepare comparative inventory data with group units.
- Preparation of presentation for inventory review meeting timely.

4) Principal Accountabilities

Accountability

Supporting Actions

Implement the system for scarp disposal

- Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly.
- Receipt of segregated scrap materials from department along with proper documents, Posting in SAP and keeping its record properly.
- Scrap sales bidding activities (E-auction / RFQ Both).
- Scrap sales bid comparative sheet preparation.
- Obtain approval & signing on scrap sales bid comparative sheet.
- Scrap sales order preparation and obtain signature.




- Collection of receipt acknowledgement from scrap's buyer timely for the receipt of scrap sales order.
- Preparation of amendment letter timely required if any like validity extension, quantity etc. and keeping its record properly.
- Physical stock verification of scrap stock on monthly basis and its report preparation.
- Obtain approval & signing on physical stock verification of scrap and keeping its record properly.

MIS/ Management Reports

Organize and implement ISM systems

(ISO/EMS/OHSAS/SA8000) and WCM systems in the section through involvement of Team members for

- Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Material's type wise / ageing wise etc., Hazardous Waste details (Sale & Generation) etc.
- Timely submission of various data as and when required by Management.
- Ensuring timely and correct entries and posting in various business software (SAP, MDRM).
- Preparation of necessary documentation (like - GRN, Shift wise stock verification (Book and physical both).
- 5S activities
- Ensure Housekeeping standards are maintained at work places.

Legal and Statutory Compliances

- To review Legal compliances applicable to stores and ensure their compliances by everyone.
- Proactive action for calibration & stamping of equipment from weight & measure’s officials.
- Proactive action for license renewal activities related to PESO.
- Ensure timely & properly maintenance, testing & certification of vehicle, equipment, tools & tackles etc. under the preview of Stores from respective authorities.
- Co-ordinate, maintain and implement the recommendations of auditor if any.
- Close and take corrective actions for all the NCR’s during external or internal audits.
- Preparing proper records of all legal and statutory compliances.

SHE (Safety, Health & Environment) along with Sustainability initiatives

- Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area.
- - Educating team about “I know my job”, “I know the hazards associated with my job and I applied control measures” & “I escalate to my senior” among manpower deployed in sections/department manpower including peer, WB & CL manpower
- - Timely conducting scheduled SO round and reporting of accidents, incidents and near misses on occurrences in the area of concern in system.
- - To conduct daily Toolbox, talk as schedule and before starting the job any critical job along with SWP.




- - Active participation in safety training, safety sub committees, standard champions meeting and any safety event.
- - Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc. and reporting concerned if any abnormalities for corrective action.
- - Adhering of all safety precautions on the site and off the site
- - Replicating good practice for saving setting for long run sustainability and creating awareness among manpower to save guard natural resources.

System Management

(Effective implementation of all IMS and other systems requirements through involvement for continuous improvement in Project working condition & quality standards)

- '-To implement improvement project to reduce repetitive problems/breakdown or losses.
- -Timely submission of Kaizen, OPL, Good to fine, suggestion on system
- -Developing and sustaining Model area in respective sections
- -100% active participation in respective KFA & GRT meetings and giving inputs related to bring new technology, innovation and improvements towards productivity. Conduct awareness programs down the level team
- -To know about IMS and other systems requirement and documents for Non-Conformity in section during internal and external audits or assessments.
- -Implementation of critical spares & consumable SOP without any defilement
- - Identify & arrange rectification of leakage points/unsafe points along with monitor & take corrective action for emission levels.

Purchase - Planning, organizing and controlling all related activities

- Scrutinize and classify indents as local purchase, CPC purchase.
- Follow up for purchase with vendors / CPC.
- Preparing documents for Techno commercial evaluations.
- Preparing documents for commercial negotiation.
- Organise meetings with users (Internal customers) for better understanding of requirements.
- Take feedback from internal customer.
- Take corrective action for improving internal customer satisfaction.

Procurement - Monitor timely delivery of stores & spares procurement & cost-effective purchases

- Explore alternate markets/ suppliers and products.
- Develop alternate supplier to OEM without compromise on quality.
- Keeping close contact with stores for time receipt of material.
- Study the consumption pattern and discuss with vendor for rate contract.

Vendor Development- identification of new vendors for quality, cost and delivery improvements.

- Locate alternate vendors.
- Evaluate all vendors as per defined SOP’s.
- Prepare new vendor’s documentation and get approved as per SOP.
- Assessing the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery & credit terms.

Lead time reduction

- Follow up with vendors for delivery of material in time.
- Released orders fortnightly and submitting report to SH Material.
- To prepare action plan every day for pendency of indents & POs.

📌 PF Projects (Materials S&P) (India)
🏢 Aditya Birla Group
📍 India