Security Management

- Ensure the safety and security of plant premises, employees, visitors and company assets.

- Supervise security guards and security agencies.

- Monitor entry and exit of employees, visitors, vehicles and materials.

- Maintain gate registers, visitor registers and vehicle movement records.

- Ensure proper checking of incoming and outgoing materials.

- Monitor CCTV cameras and conduct regular security inspections.

- Prevent theft, unauthorized entry and other security violations.

1. Administrative Management

- Manage day-to-day administrative activities of the plant.

- Maintain housekeeping, cleanliness and hygiene across the premises.

- Ensure proper maintenance of office buildings, plant infrastructure and facilities.

- Manage canteen, drinking water, sanitation and other employee facilities.

- Coordinate repairs and maintenance of electrical, plumbing and other infrastructure.

- Monitor office stationery and administrative consumables.

1. Manpower & Agency Management

- Monitor attendance and deployment of security guards.

- Ensure adequate security manpower across all shifts.

- Coordinate with housekeeping, canteen and other service vendors.

- Verify vendor manpower deployment and attendance.

- Monitor overtime and duty rosters of security personnel.

1. Statutory & Compliance Management

- Ensure compliance with applicable labour laws and statutory requirements related to outsourced services.





- Verify security agency licences and agreements.

- Ensure timely submission of PF, ESIC and other statutory documents by contractors.

- Maintain records of security personnel and contractor employees.

- Coordinate during labour inspections, audits and statutory visits.

1. Safety & Emergency Management

- Ensure fire extinguishers and firefighting equipment are available and functional.

- Coordinate fire drills and emergency evacuation exercises.

- Ensure emergency contact numbers are displayed.

- Coordinate with EHS and Plant Operations during accidents and emergencies.

- Monitor safety practices within the premises.

1. Vendor & Expense Management

- Coordinate with security, housekeeping, transport and other service providers.

- Verify vendor bills against actual manpower deployment and services.

- Monitor administrative expenses and control unnecessary expenditure.

- Manage petty cash/imprest and maintain supporting bills.

- Ensure timely renewal of vendor agreements and service contracts.

1. Discipline & Coordination

- Ensure compliance with company rules and administrative policies.

- Monitor employee and visitor discipline within the premises.

- Coordinate with HR, Plant Head, Operations, Finance and Security agencies.

- Report incidents, security breaches and administrative issues to management.

- Maintain proper documentation and submit periodic MIS reports.

📌 Administration Executive (Sonipat)
🏢 Heritage Foods
📍 Sonipat