Job highlights

- requirements: Graduate / Postgraduate in Business Administration,Facility Management,
- documents,inspection reports,and facility records. Support internal and external audits by providing required documentation and
- required. Office Projects & Interior Coordination
- Operations,or related field. 3 8 years of experience in Administration,Facilities Management,Workplace

Responsibilities: Administration & Facility Management

Oversee day-to-day administration and facility operations to ensure smooth business functioning.

Manage office infrastructure, utilities, workspace allocation, and facility services.

Coordinate preventive and corrective maintenance activities for HVAC, electrical systems, plumbing, generators, fire safety equipment, and other facility assets.

Ensure optimum utilization of office space, meeting rooms, and common areas.

Monitor utility consumption and implement cost-control measures.

Vendor & Contract Management

Manage relationships with facility service providers, contractors, and vendors.

Monitor vendor performance and ensure compliance with service level agreements (SLAs).

Coordinate Annual Maintenance Contract (AMC) renewals and service schedules.

Obtain quotations, process purchase requests, and ensure procurement activities comply with company policies.

Housekeeping, Security & Safety

Supervise housekeeping, pantry, security, and maintenance staff to maintain a safe, clean, and skilled workplace.

Ensure compliance with workplace safety standards, emergency preparedness procedures, and fire safety requirements.

Conduct regular safety inspections, audits, and emergency drills.

Monitor CCTV, access control systems, visitor management systems, and security operations.





Compliance & Documentation

Maintain statutory compliance related to facility operations, including licenses,

permits, insurance, and safety certifications.

Ensure timely renewal of statutory approvals, AMCs, and compliance documents.

Maintain organized digital and physical records of contracts, licenses, vendor documents, inspection reports, and facility records.

Support internal and external audits by providing required documentation and compliance records.

Asset & Inventory Management

Maintain accurate records of company assets, including tagging, allocation,

movement, and disposal.

Monitor inventory levels of office supplies, stationery, pantry items, and facility consumables.

Coordinate procurement and replenishment activities to ensure uninterrupted operations.

Guest & Visitor Management

Ensure professional reception and hospitality arrangements for visitors, clients,

vendors, and senior management.

Manage visitor registrations, access permissions, meeting room readiness, and guest logistics.

Coordinate travel, accommodation, and transportation arrangements when required.

Office Projects & Interior Coordination

Coordinate office renovation, fit-out, relocation, and interior modification projects.

Supervise contractors and monitor project execution to ensure quality, safety,

budget, and timeline adherence.





Conduct inspections and ensure completed work meets approved specifications and company standards.

Team Management

Lead and supervise administration support staff, including housekeeping,

security, pantry personnel, and technicians.

Allocate responsibilities, monitor attendance, and ensure operational efficiency.

Provide guidance and training to improve service quality and team performance.

Reporting & Budget Management

Prepare periodic administration and facility management reports.

Monitor facility budgets, expenses, and vendor costs.

Identify and implement cost-saving initiatives without compromising service quality.

Maintain incident reports, maintenance logs, visitor records, and compliance trackers.

Technology & Facility Systems

Coordinate with IT and service providers for smooth functioning of biometric attendance systems, access control, CCTV, intercoms, and related infrastructure.

Monitor system uptime and ensure timely issue resolution.

Candidate requirements

Graduate/Postgraduate in Business Administration, Facility Management,

Operations, or related field.

3 8 years of experience in Administration, Facilities Management, Workplace

Operations, or Corporate Services.

Experience handling office facilities, vendors, statutory compliances, and administration functions.

Proficiency in MS Office, ERP/HRMS systems, and document management practices.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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