The Accounts Payable & T&E; Analyst supports client's global Procure-to-Pay (P2P) operations. The role's main focus is end-to-end supplier invoice processing: making sure invoices are captured, validated, matched, coded, approved and paid accurately, on time and in line with policy and internal controls. As a secondary responsibility, the role supports Travel & Expense operations, including Concur expense audits, reimbursements and corporate card reconciliations.

This role helps the team run well by keeping internal controls strong, supporting month-end close, and improving processes through automation and AI-enabled finance tools. The ideal candidate pays close attention to detail, thinks analytically, gives good service to vendors and employees, and keeps looking for ways to improve in a rapid-paced, global environment.

What You'll Do:

Accounts Payable – Invoice Processing (Primary Focus)

- Process high volumes of supplier invoices end to end for US, EMEA and India entities: intake, validation, GL and cost center coding, entry in the ERP, and routing for approval.
- Perform 2-way and 3-way matching of invoices against purchase orders and receipts. Investigate and resolve price, quantity and receipt mismatches with requesters, Procurement and vendors.
- Handle invoice exceptions such as invoices without a PO, POs without enough remaining funds, missing receipts, and approvers who have left the company. Follow up until each exception is resolved.
- Monitor and action the AP shared mailboxes (invoice intake and vendor queries) within agreed turnaround times. Triage, assign and close emails with clear documentation.
- Check invoices for compliance: correct legal entity name and address, tax and VAT/GST details, PO references, and duplicate-invoice checks before posting.
- Apply indirect tax rules to invoices, including GST, TDS and VAT where applicable, and escalate tax queries to the Tax team.
- Prepare and support payment runs (ACH, wire, virtual card and check). Validate payment proposals, resolve payment holds, and track rejected or returned payments until they are reprocessed.
- Respond to vendor inquiries on invoice and payment status professionally and on time. Share remittance details on request.
- Perform vendor statement reconciliations, follow up on open items and credit notes,



and support Accounts Payable aging analysis and clean-up.
- Support vendor onboarding and maintenance documentation in line with vendor master controls. Flag any request to change bank details for independent verification.
- Track AP KPIs such as invoice volume, turnaround time, exception aging, first-time-right rate and past-due invoices, and contribute to weekly team reporting.

Travel & Expense Administration (Secondary Focus)

- Audit employee expense reports in SAP Concur for accuracy, receipt support, correct expense type and coding, and compliance with T&E; policy. Approve or return claims with clear comments.
- Prepare and validate reimbursement payment files for approved claims and track them through to employee payout.
- Support corporate card and P-Card administration (card setup, activations and cancellations) and monthly card and Concur reconciliations.
- Help prepare T&E; journal entries and accruals, and support T&E; audit requests.
- Answer employee questions on expense submission and policy through the T&E; mailbox.

Month-End Close & Financial Reporting

- Help with month-end close activities, including AP and T&E; accruals, journal entries and account reconciliations.
- Prepare supporting schedules and documentation for financial reporting and audit requirements.
- Keep financial records complete and accurate in line with company retention policies.
- Support internal and external audit requests related to Accounts Payable and Travel & Expense activities.
- Make sure work complies with SOX controls, accounting policies and regulatory requirements.

Process Improvement & Automation

- Use AI-enabled and automated finance tools, such as OCR invoice capture and workflow automation, to make processing more efficient, accurate and scalable.
- Support implementation and optimization of invoice automation, approval workflows and expense
- management systems, including user testing and rollout.




- Identify ways to streamline processes, reduce manual effort and improve the vendor and employee
- experience.
- Maintain standard operating procedures (SOPs), process documentation and knowledge resources.
- Build and support operational reporting, dashboards and performance metrics.

Required Qualifications:

- Bachelor's degree in Accounting, Finance, Commerce or a related field (B.Com/M.Com or equivalent).
- 4–5 years of hands-on Accounts Payable experience, with a strong track record in high-volume invoice processing for multiple entities.
- Strong working knowledge of Procure-to-Pay (P2P), 2-way and 3-way matching, exception handling, and the payment run process.
- Experience with ERP systems such as NetSuite, Oracle, SAP, Workday or similar platforms. NetSuite is strongly preferred.
- Working knowledge of indirect taxes on invoices (GST/TDS for India; VAT exposure is an advantage).
- Exposure to T&E; processes and expense management tools such as SAP Concur, Navan or Coupa.
- Strong analytical, organizational and problem-solving skills.
- Advanced proficiency in Microsoft Excel (XLOOKUP/VLOOKUP, pivot tables) and business productivity tools.
- Excellent verbal and written communication skills for working with vendors, requesters and global stakeholders.

Preferred Qualifications:

- Experience supporting US and/or EMEA Accounts Payable from India in a shared services setup.
- Hands-on SAP Concur expense audit experience.
- Experience working in a SOX-compliant, multinational or publicly traded company.
- Familiarity with OCR invoice capture, AP automation and AI-enabled finance solutions.
- Experience supporting finance transformation, automation or continuous improvement initiatives.
- Experience in a high-growth global SaaS organization.

Success Traits

- Ownership: Takes accountability for accurate, timely, high-quality results while following established policies and controls.
- Urgency: Manages priorities well and consistently meets deadlines in a dynamic, fast-paced environment.
- Simplicity: Finds ways to streamline processes, remove inefficiencies and improve how the team operates.
- Curiosity: Keeps learning and embraces innovation and technology to improve business outcomes and team performance.

📌 Accounts Payable and Travel & Expense Analyst (Pune)
🏢 Bee Talent Solutions
📍 Pune