Key Roles and Responsibilities

A. Accounts &

- Finance Support

- Assist in maintaining day-to-day accounting records, including bills, invoices, receipts, payment vouchers and expense statements.

- Collect, verify, arrange and compile supporting documents required for payment processing, reimbursements, advances and vendor payments.

- Assist in maintaining cash vouchers, bank-related documents, ledgers and other basic accounting records.

- Support the preparation of payment files, expense statements and monthly financial documentation.

- Assist in maintaining project-wise and department-wise financial records and expenditure documents.

B. Filing &

- Documentation

- Scan, print, photocopy and systematically file bills, invoices, vouchers, approvals and other financial documents.

- Prepare, organize and maintain physical and digital files related to accounts, projects, vendors, employees and organizational activities.

- Maintain proper indexing, labelling and record management to ensure easy identification and retrieval of documents.

- Ensure that bills, vouchers and supporting documents are complete, properly signed and arranged before filing.

- Maintain records of agreements, quotations, official correspondence and other important organizational documents.

- Assist managers and other departments in compiling, scanning, organizing and maintaining required documentation.

C. NGO Finance, Audit &

- Compliance Support

- Assist in maintaining project-wise financial documentation for NGO programmes and donor-funded projects.

- Support the preparation and compilation of documents required for internal audits,



statutory audits and donor reviews.

- Arrange bills, vouchers, utilization-related documents and supporting records as required by the Accounts &
- Finance team.

- Coordinate with concerned departments for collecting pending documents and audit-related requirements.

D. Coordination &

- Administrative Support

- Coordinate with programme managers, project coordinators, HR, administration and other departments for collecting financial and official documents.

- Follow up with concerned team members for pending bills, invoices, approvals, signatures and supporting records.

- Assist in preparing reports, statements, document checklists and files required by management.

- Provide documentation and record-management support during management reviews, meetings and organizational activities.

- Perform other accounts, finance, filing and documentation-related responsibilities assigned by the reporting manager.

1. Educational Qualifications

- Graduate in Commerce (B.Com) preferred.

- Candidates from other educational backgrounds with relevant accounts or documentation experience may also be considered.

1. Experience Required

- 1–4 years of relevant experience in accounts support, documentation, filing,



office administration or back-office operations.

- Previous experience working with an NGO, non-profit organization or development-sector organization will be preferred.

- Experience in maintaining financial records, preparing files, scanning bills and vouchers, and supporting audit documentation will be an added advantage.

1. Required Skills &
- Competencies

- Proficient working knowledge of MS Excel, MS Word, Tally Prime and computer applications.

- Familiarity with Tally or other accounting software will be an advantage.

- Good filing, scanning, documentation and record-maintenance skills.

- Basic understanding of bills, invoices, receipts, vouchers and financial records.

- Valuable coordination, communication and follow-up skills.

- Attention to detail, accuracy and ability to maintain confidentiality.

- Ability to manage multiple documentation tasks and complete assignments within timelines.

1. Key Performance Expectations

- Timely and systematic filing of financial and organizational documents.

- Proper maintenance of physical and digital records.

- Accurate compilation and availability of bills, vouchers and supporting documents.

- Timely coordination with managers and other departments for pending documentation.

- Effective support during monthly financial closing, audits and internal reviews.

Pay: ₹10,000.00 - ₹12,000.00 per month

Education

- Bachelor's (Required)

Experience

- Total: 2 years (Preferred)

Location

- Gwalior, Madhya Pradesh (Required)

Willingness to travel

- 75% (Required)

Work Location: In person

📌 Accounts Executive (Gwalior)
🏢 Society of Community Health Oriented Operational Links (SCHOOL)
📍 Gwalior