About the Company

We are an architecture and design consultancy committed to delivering creative, cutting-edge and client-focused design solutions. We are looking for a detail-oriented and proactive Accountant to manage our day-to-day accounting operations, financial records, statutory compliance and project-related financial activities.

Role Purpose The Accountant will be responsible for maintaining accurate financial records, managing routine accounting operations, ensuring timely statutory compliance and supporting financial planning and reporting.

The role requires someone who can independently manage routine accounting activities while coordinating effectively with the Founder/Director, internal team members, vendors and external Chartered Accountant.

Key Responsibilities

1. Accounting & Financial Operations

- Maintain day-to-day accounting records and ensure accurate and timely bookkeeping.
- Record financial transactions, journal entries, receipts, payments and expenses.
- Maintain the general ledger, cash book and other relevant financial records.
- Perform regular bank reconciliations and resolve discrepancies.
- Ensure proper documentation and filing of financial transactions.

2. GST, TDS & Statutory Compliance

- Manage routine GST-related activities, including data preparation, reconciliation and coordination for timely filing.
- Prepare TDS workings, track deductions and coordinate payments and returns.
- Ensure timely compliance with applicable statutory requirements.
- Coordinate with the external Chartered Accountant for tax filings, audits and other statutory matters.
- Maintain relevant statutory records and supporting documentation.

3. Accounts Payable & Receivable

- Manage vendor bills, expense claims and accounts payable.
- Process vendor payments within approved timelines and maintain payment records.
- Track client outstanding payments and accounts receivable.
- Follow up with clients for outstanding invoices and payment collections.
- Maintain accurate records of vendor and client balances.

4. Project-Wise Accounting & Costing

- Maintain project-wise income, expenses and financial records.
- Track project-related costs, consultant fees,



vendor expenses and other project expenditures.
- Monitor project budgets against actual expenditure.
- Support project profitability analysis and identify cost variations.
- Coordinate with project teams for expense details, billing information and financial updates.

5. Client Invoicing & Fee Management

- Prepare and issue client invoices based on agreed commercial terms and project milestones.
- Maintain records of project fees, billing milestones and payment schedules.
- Track invoices raised, payments received and outstanding amounts.
- Coordinate with the Founder/Director and project teams for billing approvals and follow-ups.

6. Payroll & Employee Expense Processing

- Process monthly payroll inputs and maintain payroll-related records.
- Coordinate salary payments and applicable payroll statutory deductions.
- Process employee reimbursements, travel expenses and other claims.
- Maintain confidentiality of salary and employee financial information.

7. MIS & Financial Reporting

- Prepare periodic financial reports and Management Information System (MIS) statements.
- Maintain and share reports on income, expenses, receivables, payables and cash flow.
- Support monthly financial reviews with the Founder/Director.
- Provide accurate financial information for business planning and decision-making.

8. Budgeting & Cash Flow Management

- Assist in preparing budgets and monitoring actual expenditure against approved budgets.
- Track cash inflows and outflows and maintain cash flow statements.
- Monitor upcoming vendor payments, client collections and financial commitments.
- Highlight potential cash flow gaps or financial discrepancies to the Founder/Director.

9. Coordination & Documentation

- Coordinate with the external Chartered Accountant, banks, vendors,



clients and internal team members.
- Maintain organised financial files, invoices, vouchers, agreements and supporting documents.
- Ensure timely availability of financial records for audits, reviews and compliance requirements.
- Support improvements in accounting processes and financial documentation.

Educational Qualifications & Experience

- B.Com / M.Com or equivalent qualification in Accounting or Finance.
- 24 years of relevant experience in accounting and finance operations.
- Experience in GST, TDS, bank reconciliation, accounts payable and receivable.
- Working knowledge of payroll processing and statutory compliance.
- Experience in project-wise accounting or service-based organisations will be preferred.
- Prior experience in an architecture, design, consulting or professional services firm would be an advantage.

Technical Skills

- Proficiency in Tally and MS Excel.
- Good understanding of accounting principles and financial processes.
- Working knowledge of GST, TDS and applicable statutory requirements.
- Ability to prepare financial statements, MIS reports and reconciliations.
- Familiarity with payroll processing and accounting documentation.

Key Competencies

- Strong attention to detail and numerical accuracy.
- Integrity and high levels of confidentiality.
- Planning, organisation and time management.
- Ownership and accountability for assigned responsibilities.
- Analytical and problem-solving ability.
- Effective communication and coordination skills.
- Ability to work independently while seeking guidance when required.
- Proactive approach to identifying discrepancies and ensuring timely closure of tasks.

Success Expectations The individual will be expected to:

- Maintain accurate and updated accounting records.
- Ensure timely completion of routine accounting and compliance activities.
- Provide reliable financial information and MIS reports to the Founder/Director.
- Maintain effective control over receivables, payables and cash flow.
- Ensure project-wise financial tracking and documentation.
- Establish a systematic and organised accounting process for the firm.

📌 Accounts Executive (Pune)
🏢 Actualise Business Solutions
📍 Pune