GLORI DERM AESTHETIC CLINICJOB DESCRIPTION – ACCOUNTS & ADMINISTRATION EXECUTIVE

Job Title: Accounts & Administration Executive

Department: Accounts & Administration

Employment Type: Full-Time

Reporting To: Clinic Manager / Management

Experience : 3years admin experience in healthcare

Work Location: Angadipuram, Perintalmanna, Malappuram

1. Job Summary

Glori Derm Aesthetic Clinic is looking for a responsible, organized, and detail-oriented Accounts & Administration Executive to manage daily financial transactions, accounting activities, administrative operations, documentation, and office coordination. The candidate will be responsible for maintaining accurate financial records, monitoring expenses and revenue, coordinating staff administration, and ensuring smooth day-to-day clinic operations.
1. Key Responsibilities

A. Accounts & Financial Management

- Maintain daily income and expense records.
- Handle daily cash, card, UPI, and other payment transactions.
- Prepare and maintain sales reports and daily collection statements.
- Monitor clinic revenue, expenses, and outstanding payments.
- Maintain petty cash records and reconcile cash balances.
- Prepare invoices, receipts, and payment vouchers.
- Maintain accounts payable and receivable records.
- Coordinate salary calculations, payroll records, and staff payment documentation.
- Assist with bank reconciliation and financial reporting.
- Coordinate with external accountants and auditors for GST, tax, and other statutory requirements.

B. Administrative Management

- Manage daily administrative activities and office operations.
- Maintain employee files, attendance records, leave records, and HR documentation.
- Coordinate staff schedules, duty rosters, and weekly offs.
- Maintain official documents, registers, and clinic records.
- Monitor office supplies, stationery, and other operational requirements.




- Coordinate with vendors, suppliers, and service providers.
- Assist management in implementing administrative policies and procedures.

C. Inventory & Purchase Management

- Monitor stock of skincare products, consumables, medicines, and clinic supplies.
- Maintain purchase records, stock registers, and inventory reports.
- Coordinate purchase orders and supplier payments.
- Track product usage, expiry dates, and stock availability.
- Ensure proper documentation of stock receipts and issues.

D. Reporting & Management Coordination

- Prepare daily, weekly, and monthly financial reports.
- Maintain revenue and expense summaries.
- Track treatment collections and package sales.
- Support management in budgeting and cost control.
- Coordinate with front desk, nursing, aesthetic, and clinical teams.
- Submit regular operational and financial updates to management.

1. Educational Qualifications

- Master/Bachelor's Degree or equivalent qualification.
- Additional qualifications in Accounting, Finance, or Business Administration will be an advantage.

1. Experience

- 1–3 years of experience in accounts and administration preferred.
- Experience in hospitals, clinics, healthcare centres, or service-based businesses will be an advantage.
- Freshers with relevant qualifications and valuable computer skills may also be considered.

1. Required Skills & Competencies

- Good knowledge of accounting principles and financial documentation.
- Proficiency in MS Excel, MS Office,



and accounting software such as Tally.
- Knowledge of GST invoicing and basic taxation.
- Strong organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Accuracy in financial calculations and record keeping.
- Ability to maintain confidentiality of financial and employee information.
- Responsible, disciplined, and proactive approach to work.

1. Working Conditions

- Regular Duty: 8-10 hours per day.
- Additional Scheduled Overtime: 2 hours per day, subject to applicable regulations.
- Total Scheduled Duty: 10 hours per day.
- Weekly Off: As per clinic policy and applicable regulations.
- Salary: Consolidated monthly package, as agreed at the time of appointment.

1. Performance Expectations

- Accurate maintenance of financial records.
- Timely preparation of daily and monthly reports.
- Proper cash handling and financial reconciliation.
- Effective inventory and administrative management.
- Timely payroll and attendance documentation.
- Confidentiality and accountability in all financial matters.
- Smooth coordination across all clinic departments.

1. Key Performance Indicators (KPIs)

- Accuracy of daily cash and payment reconciliation.
- Timely submission of financial reports.
- Accuracy of expense and revenue records.
- Inventory management and stock control.
- Timely completion of administrative activities.
- Compliance with clinic policies and financial procedures.

ABOUT GLORI DERM AESTHETIC CLINIC Glori Derm Aesthetic Clinic is committed to providing professional aesthetic and skincare services with a focus on quality, patient satisfaction, operational excellence, and professional standards.

For further details:

HR Department

GLORI DERM AESTHETIC CLINIC

Pay: ₹15,000.00 - ₹32,000.00 per month

Work Location: In person

📌 Accounts Administrator (Angadipuram)
🏢 GLORI DERM AESTHETIC CLINIC
📍 Angadipuram