Purchase and Dispatch Executive

Job Title : Purchase and Dispatch Executive Department : ADMIN Industry : Pharmaceutical Manufacturing Employment Type : Full time Location : As per company requirement

Job Summary

Key Responsibilities

Purchase

- Source and evaluate vendors for Active Pharmaceutical Ingredients (APIs), excipients, packaging materials, engineering spares, consumables, and other indirect materials.
- Obtain quotations, compare prices, negotiate commercial terms, and prepare purchase orders.
- Follow up with suppliers to ensure timely delivery of materials and resolve supply-related issues.
- Coordinate with Production, Stores, Quality Assurance (QA), Quality Control (QC), Planning, and Accounts departments.
- Monitor inventory levels and initiate procurement to prevent stock shortages and production delays.
- Maintain vendor master data, purchase records, and procurement reports in the ERP system.
- Evaluate supplier performance based on quality, delivery, cost, and service.
- Ensure procurement activities comply with company policies and applicable regulatory requirements.

Dispatch

- Plan and coordinate the dispatch of finished pharmaceutical products to distributors, stockists, hospitals, institutions, and export customers (where applicable).
- Prepare dispatch documents, including invoices, delivery challans, packing lists, e-way bills, transport documents, and other statutory documentation.
- Verify product name, batch number, manufacturing date, expiry date, quantity, and packaging before dispatch.
- Coordinate with warehouse personnel and logistics partners to ensure timely and accurate shipments.
- Monitor shipment status and resolve transportation or delivery issues.
- Maintain dispatch records and update ERP/inventory systems.




- Ensure compliance with Good Distribution Practices (GDP), cold chain requirements (where applicable), and company Standard Operating Procedures (SOPs).

Qualifications :

- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Logistics, Pharmacy, or a related field.

Experience

- 1-5 years of experience in purchase, stores, logistics, or dispatch, preferably in a pharmaceutical manufacturing company.

Required Skills :

- Knowledge of pharmaceutical procurement and supply chain processes.
- Understanding of GMP, GDP, inventory management, and warehouse operations.
- Familiarity with GST documentation, e-way bills, invoicing, and transportation documentation.
- Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, Tally Prime, or similar).
- Strong negotiation and vendor management skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Excel and MS Office.
- Strong analytical, organizational, and problem-solving skills.
- High attention to detail and documentation accuracy.

Key Performance Indicators (KPIs)

- Timely procurement of raw materials and packaging materials.
- On-time dispatch of finished goods.
- Purchase cost optimization and supplier performance.
- Inventory accuracy and reduced stock shortages.
- Accuracy of purchase and dispatch documentation.
- Compliance with GMP, GDP, SOPs, and statutory requirements.
- Minimal dispatch errors and customer delivery complaints.

Preferred Attributes

- Ability to work under deadlines in a fast-paced manufacturing environment.
- Strong coordination with cross-functional teams.
- Commitment to quality, compliance, and continuous improvement.
- Customer-focused approach with excellent follow-up skills.

Pay: ₹10,000.00 - ₹34,622.22 per month

Work Location: In person

📌 Purchase & Dispatch Executive (Amritsar)
🏢 Systacare Remedies
📍 Amritsar