Job Title: Sourcing & Procurement Executive

Department: Business Operations - Corporate Supplies

Location: Gurugram (DLF Phase 3)

Employment Type: Full-time

About the Company

- APT Network Pvt. Ltd. is a corporate supplies (Kitchen Cafeteria, Electronics, M&E;,

Recreational items, hardware, plumbing, gifting, packaging, printing, etc.) and

experiential services company serving leading national and multinational

organizations. We specialize in premium corporate gifting, bulk procurement, vendor

management, and customized sourcing solutions.

We operate with strong process discipline, compliance standards, and relationship-driven

sourcing.

Role Overview

The Sourcing & Procurement Executive will support the Business Operations team in

identifying vendors, negotiating rates, managing quotations, and ensuring timely procurement

for corporate clients.

This is a high-responsibility role requiring attention to detail, documentation accuracy,

vendor follow-ups, and cost optimization.

Key Responsibilities

1. Vendor Sourcing & Development

- Identify and onboard new vendors across categories (Kitchen Cafeteria, Electronics,

M&E;, Recreational items, hardware, plumbing, gifting, packaging, printing, etc.)

- Conduct rate comparison and maintain an updated vendor database
- Verify vendor compliance documents (GST, PAN, bank details, certifications)
- Maintain backup vendors for all key categories 2. Quotation & Costing Support
- Collect and compare quotations from multiple vendors
- Prepare detailed cost comparison sheets
- Ensure accurate calculation of margins, freight, GST, and additional costs
- Support senior team in preparing client-ready commercial proposals

3. Procurement Coordination

- Follow up with vendors for production timelines




- Track dispatch schedules and delivery timelines
- Coordinate with logistics and warehouse teams
- Ensure no delay in material dispatch

4. Documentation & Compliance

- Maintain proper documentation of vendor agreements and purchase orders
- Verify invoices against approved rates
- Support accounts team in resolving billing discrepancies
- Ensure all transactions follow internal SOPs

5. Quality & Delivery Control

- Ensure product samples are approved before bulk production
- Coordinate QC checks when required
- Escalate delays or quality issues immediately

6. Logistics Support

- Align dispatch schedules with warehouse/logistics team
- Verify delivery challans
- Maintain delivery tracking sheet

7. Revenue Support & Sales Alignment

- Support monthly revenue goals by ensuring competitive sourcing
- Assist in preparing accurate quotations for client submission
- Follow up internally for approval process completion
- Ensure cost sheets align with the assigned margin structure

8. Client & Supplier Liaisoning

- Coordinate between the client and the supplier for delivery timelines
- Share updates on dispatch schedules
- Ensure no communication gap
- Escalate issues proactively

9. Project Closure & Delivery Coordination

- Track production timelines
- Coordinate logistics team for dispatch
- Ensure material reaches the site as per the committed date




- Support smooth project closure

Required Skills & Competencies

- Strong negotiation and communication skills
- High attention to detail
- Proficiency in Excel / Google Sheets
- Basic understanding of GST and commercial terms
- Ability to work under deadlines
- Vendor follow-up discipline
- Solid documentation habit

Qualification & Experience

- Graduate in Commerce / Business / Supply Chain preferred
- 2-4 years of experience in sourcing/procurement / vendor coordination
- Freshers with strong analytical skills may apply

Performance Indicators (KPIs)

- Cost savings achieved vs budget
- Vendor response time & turnaround time
- Error-free quotations
- On-time procurement completion rate
- Accuracy in cost sheets (Zero commercial errors)
- On-time vendor response & quotation turnaround
- Cost savings achieved vs benchmark
- Vendor onboarding numbers per quarter
- Project closure within committed timelines
- Internal process compliance score

Behavioral Expectations

- Process-oriented mindset
- Ownership and accountability
- Professional communication with vendors
- Zero tolerance for rate leakage or miscalculation
- Strong follow-up culture

Growth Path

Junior Business Sourcing Executive

→ Business Sourcing Executive

→ Senior Sourcing Manager

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits :

- Cell phone reimbursement
- Food provided
- Health insurance
- Leave encashment
- Provident Fund

Ability to commute/relocate:

- DLF Ph-III, Gurugram, Haryana: Reliably commute or planning to relocate before starting work (preferred)

Experience :

- Sourcing: 2 years (preferred)

Work Location: In person

📌 Sourcing & Procurement Executive (Gurugram)
🏢 Apt Network Private
📍 Gurugram