Position: Executive Assistant to Managing Director (MD)Key Roles & Responsibilities

- Calendar & Schedule Management :

- Manage MD’s daily calendar, appointments, meetings, and travel schedules.

- Coordinate internal and external meetings efficiently.

- Prioritize appointments and ensure timely reminders.

- Communication Management :

- Maintain confidentiality in all communications and documents.

- Meeting Coordination :

- Arrange meetings, prepare agendas, and circulate MOM (Minutes of Meeting).

- Follow up with departments for action points and pending tasks.

- Coordinate board meetings and management reviews.

- Travel & Accommodation Arrangements :

- Book flights, hotels, transport, and prepare travel itineraries.

- Manage travel expenses and reimbursement records.

- Documentation & Reporting :

- Maintain important files, records, and confidential documents.

- Prepare MIS reports, presentations, dashboards, and management summaries.

- Ensure proper documentation and record tracking.

- Coordination with Departments :

- Act as a bridge between the MD and various departments.

- Coordinate with HR, Finance, Operations, Clinical, and Administration teams.

- Ensure timely execution of MD’s instructions.

- Administrative Support :

- Handle office administration tasks related to the MD’s office.

- Manage visitors, vendors,



and important stakeholders professionally.

- Organize events, conferences, and business meetings.

- Follow-up & Task Monitoring :

- Track ongoing projects and pending assignments.

- Ensure deadlines are met and updates are shared with the MD regularly.

- Escalate critical issues when required.

- Confidentiality & Professionalism :

- Maintain strict confidentiality regarding company matters.

- Handle sensitive information with integrity and discretion.

- Data Management & MIS :

- Maintain databases, reports, and management trackers.

- Analyze information and provide summarized insights to the MD.

Required Skills :

- Excellent communication & interpersonal skills
- Solid coordination and multitasking abilities
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Time management and organizational skills
- Professional attitude and problem-solving ability
- Ability to work under pressure and meet deadlines

Qualification

- Graduate/Postgraduate in any discipline
- MBA preferred

Experience

- 2-3 years experience as Executive Assistant/Personal Assistant to senior management or MD level.
- Please share ur CVS to (phone hidden)

Pay: ₹35,000.00 - ₹46,165.02 per month

Benefits :

- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Lajpat Nagar)
🏢 IBS Hospital
📍 Lajpat Nagar