TDF Diamonds & Gold is looking for an experienced, proactive and highly organized Admin Manager to oversee

the single point of contact for all admin matters, directly managing 2 team members and ensuring smooth,

compliant and cost-effective operations across all locations. This role demands solid leadership, vendor

management expertise, multi-location coordination and a hands-on approach to problem-solving and operational

excellence. - KEY RESPONSIBILITIES

- Oversee day-to-day admin operations across all stores, HO and PHI Clinic
- Ensure all offices, stores and clinic premises are well-maintained, clean and fully operational
- Manage housekeeping, security, pantry and general maintenance across all locations
- Conduct regular visits and facility audits at all locations
- Ensure all premises meet TDF Diamonds & Gold brand standards at all times
- Identify, negotiate and finalise vendors for AMC, repairs, housekeeping, security, courier, stationery, and

pantry supplies

- Ensure all vendor contracts are active, documented and renewed well before expiry
- Track vendor performance regularly and take corrective action when required
- Maintain a central vendor database with contracts, agreed rates and SLAs
- Continuously explore cost-saving alternatives without compromising on quality or service
- Maintain an updated asset register for all locations covering furniture, electronics and equipment
- Track asset movements, repairs, replacements and disposals across stores, HO and clinic
- Manage procurement and distribution of stationery, pantry, printing and office supplies
- Conduct monthly asset and inventory audits at all locations




- Ensure all licenses and statutory documents are valid and renewed on time across all locations
- Track and manage: Shops & Establishment License, Trade License, Fire NOC, Signage Permissions, and

PHI Clinic-specific licenses

- Maintain a license expiry tracker and initiate renewals at least 60 days in advance
- Coordinate with legal and finance teams for timely and accurate compliance

E. Travel & Accommodation Management

- Manage all employee travel bookings, including flights, trains and hotel accommodations
- Ensure travel policy compliance and maintain strict cost control on all bookings
- Handle travel reimbursements, documentation and vendor tie-ups for travel arrangements
- Support the execution of company events, exhibitions and society events in coordination with the marketing team
- Manage office infrastructure upgrades, renovations and repairs at all locations
- Ensure all new store setups or clinic expansions are administratively ready before the launch date
- Directly manage, guide and supervise 3 Admin Team Members across locations
- Assign daily tasks and KFAs, track EOD updates and review performance weekly
- Mentor and develop team members for improved efficiency and accountability
- Conduct regular performance reviews and escalate concerns to HR when required
- Ensure both team members always follow admin SOPS and company standards
- Prepare and manage the annual admin budget across all stores, HO and PHI Clinic
- Track and report monthly admin expenses to senior management
- Identify and implement cost-saving opportunities across all admin functions
- Ensure all admin expenses are within approved budgets and properly documented

📌 Senior Admin Executive (Chembur)
🏢 Tdf Diamonds E Gold
📍 Chembur