Job Description: Admin Executive

Job Title : Executive

Department : Human Resources

Job Location : Ghaziabad

Reports to : Manager (HR)

Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations within the organization. This role involves managing office activities, coordinating with different departments, maintaining records, handling communication, and supporting management in operational tasks. The Admin Executive ensures that all administrative processes are productive, timely, and aligned with company policies. The position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Key Responsibilities

1. Office & Facility Management

- Managing housekeeping, security, pantry, gardening staff.
- Ensuring cleanliness of production floor, admin areas & common spaces.
- Facility maintenance: electricity, plumbing, furniture, AC, CCTV, power backup.
- Ensuring availability of drinking water, stationery, washroom supplies.

1. Documentation & Record Management
- Maintaining employee files, visitor records, and gate pass registers.
- Maintaining ISO/IMS documents (SOPs, formats, policies).
- Maintaining legal & statutory documents and registers.

3.Procurement & Inventory (Admin Related)

- Purchasing office supplies, stationery, cleaning material, etc.
- Inventory tracking, minimum stock level monitoring.

4.HR & Compliance Support

- Assisting in recruitment coordination (interviews, post joining formalities).




- Attendance & leave management (biometric, muster roll).
- Assisting with payroll inputs (absent, late, overtime, shift).
- Maintaining compliance records (ESI/PF support).
- Coordination with departments for monthly training schedules.

5.Travel & Logistics Coordination

- Arranging vehicle/car/traveller/bus for employees for business visits or tour.
- Booking tickets, hotels, and travel itineraries.
- Maintaining vehicle logbook, fuel records, maintenance schedule.

1. Communication & Coordination

- Coordinating with other departments for admin needs.

- Security & Gate Management

- Monitoring gate entries: visitor passes, vehicle entries, material movement.
- Maintaining inward/outward material register.
- Ensuring adherence to security protocols & CCTV monitoring.

- Event & Meeting Support

- Arranging meeting rooms, projectors, tea/coffee/snacks.
- Coordinating internal events (trainings, celebrations, audits, sports meet).
- Preparing presentations / minutes of meeting (if required).

Key Qualifications

- Education : Bachelor’s degree in any stream.
- Experience : 2-3 years of relevant experience in admin work.

About us: -

The company is continuously involved in R&D; to provide solutions to the industry’s specific needs.

Address: A- 8/7, Sector-22, Meerut Road Industrial Area, Ghaziabad, Uttar Pradesh 201003

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits :

- Health insurance
- Provident Fund

Work Location: In person

📌 Admin Executive (Ghaziabad)
🏢 Carbon Light
📍 Ghaziabad