About the Role

We are looking for a proactive, highly organized, and dependable Executive Assistant who can serve as a trusted support partner to the Director. This role goes beyond traditional secretarial responsibilities and requires someone who can effectively manage schedules, coordinate priorities, ensure timely follow-ups, and help drive day-to-day operational efficiency.

Key Responsibilities

- Manage and maintain the Director's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings, ensuring timely communication and seamless execution.
- Act as a primary point of contact for scheduling and coordination-related matters.
- Track tasks, commitments, and action items, ensuring timely follow-ups and closures.
- Prepare meeting agendas, notes, and relevant documentation as required.
- Coordinate with internal teams, vendors, clients, and external stakeholders.
- Assist in administrative, operational, and organizational activities as assigned.
- Maintain records, documents, and correspondence in an organized manner.
- Support the Director in prioritizing activities and managing time effectively.
- Handle confidential information with discretion and professionalism.
- Travel within the city for meetings, coordination, or business-related requirements when necessary.

Work Experience

- 1-3 years of experience in a similar role such as Executive Assistant, Personal Assistant, Executive Secretary, Office Coordinator, or Administrative Coordinator.
- Experience supporting senior management, directors, or business owners will be preferred.
- Strong exposure to calendar management, meeting coordination, follow-ups, and administrative support functions.

Educational Qualification

- Bachelor's degree in Arts, Communications, Business Administration, Management,



or a related field.
- Relevant certifications in administration or office management will be an added advantage.

Required Skills :

- Excellent verbal and written communication skills in English, Hindi, and Gujarati .
- Outstanding follow-up and coordination skills with strong attention to deadlines.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle multiple priorities simultaneously.
- High level of professionalism, confidentiality, and ownership.
- Proficiency in Microsoft Office Suite , particularly Excel, Word, Outlook, and PowerPoint .
- Strong interpersonal skills and the ability to coordinate effectively with people across all levels of the organization.
- Ability to adapt to changing priorities and work in a quick-paced environment.

Preferred Traits

- Proactive and solution-oriented mindset.
- Detail-oriented with excellent time management skills.
- Resourceful, dependable, and highly responsive.
- Strong sense of accountability and commitment to execution.
- Comfortable taking initiative and ensuring tasks are followed through to completion.

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits :

- Leave encashment

Ability to commute/relocate:

- Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your notice period?
- What is your current salary?
- What is your expected salary?

Education :

- Bachelor's (required)

Experience :

- Personal assistant: 1 year (required)
- Calendar management: 1 year (required)
- Stakeholder management: 1 year (required)

Language :

- English (required)
- Hindi (required)
- Gujarati (required)

Willingness to travel:

- 25% (required)

Work Location: In person

📌 Executive Assistant to CEO (Science City)
🏢 Jain Lifecare
📍 Science City