Role & responsibilities

Key Responsibilities

1. Time Office & Attendance Management

- Manage daily attendance of employees and workmen through biometric/HRMS systems.
- Monitor missing punches, late coming, early leaving, absenteeism, and attendance discrepancies.
- Coordinate with department supervisors for attendance corrections and approvals.
- Maintain daily, weekly, and monthly attendance reports.
- Monitor shift-wise manpower and maintain shift/roster records.
- Manage weekly offs, holidays, shift changes, and employee movement records.

2. Overtime & Payroll Inputs

- Maintain and verify overtime (OT) records in coordination with department heads.
- Prepare monthly attendance, OT, LOP, leave, and other payroll inputs.
- Coordinate with Payroll for timely and accurate salary processing.
- Resolve employee queries related to attendance, OT, leave, and salary deductions.

3. Payroll Processing & Time-Office Integration

- Coordinate full-cycle payroll processing (monthly, bi-weekly, or piece-rate structures) for factory, artisan, office, and contract workers.
- Validate attendance logs, shift rotations, night-shift allowances, and overtime (OT) calculations from plant time-office systems.
- Calculate production incentives, piece-rate bonuses, retention bonuses, and special allowances unique to factory floors.
- Process Full & Final (F&F;) settlements for resignations, retirements, or contract completions.
- Prepare payroll input sheets and coordinate seamlessly with the finance department and payroll vendors. [1, 2]

2. Statutory Compliance & Labour Laws

- Ensure strict compliance with applicable regional and national manufacturing laws (such as the Factories Act, Contract Labour (Regulation and Abolition) Act - CLRA, Provident Fund - PF, Employee State Insurance - ESI, Bonus Act, Gratuity Act, and Professional Tax).
- Verify contractor bills, wage registers, PF/ESI challans,



and bonus/leave wage disbursements for contract labor.
- Support internal and external audits, labor department inspections, and statutory filings (TDS, PF returns, ESI returns).
- Maintain statutory registers and documentation at the plant or manufacturing unit. [1, 2, 3]

3. Data Management & System Administration

- Maintain data accuracy in HRIS, payroll software (e.g., SAP, ADP, Oracle, Dayforce), and timekeeping modules.
- Generate monthly Management Information System (MIS) reports on headcount costs, overtime trends, absenteeism, and variance analysis for plant leadership.
- Reconcile payroll general ledger (GL) accounts with the finance and accounting team. [1, 2, 3, 4, 5, 6, 7]

4. Employee Relations & Grievance Resolution

- Resolve payroll, salary deduction, attendance, and payslip queries for shop-floor and office employees promptly and confidentially.
- Coordinate with plant HR and supervisors regarding wage revisions, promotions, transfers, and disciplinary dockages. [1, 2, 3, 4]

Required Skills

- Strong knowledge of Payroll, Time Office and HR Operations.
- Experience in employee onboarding and joining formalities.
- Knowledge of attendance, shift management, overtime, leave, and payroll inputs.
- Hands-on experience with HRMS/biometric attendance systems.
- Positive knowledge of MS Excel and HR MIS.
- Good communication and interpersonal skills.
- Strong coordination and documentation skills.
- Ability to work in a fast-paced automobile/manufacturing plant environment.

Qualification

- Graduate in any discipline.
- MBA/PG Diploma in HR/Personnel Management will be an added advantage.

Preferred Candidate Profile

- 5-8 years of experience in Payroll, Time Office.
- Candidates from automobile, auto-component, engineering, or manufacturing industries preferred.
- Experience handling blue-collar/workmen employees salary will be an advantage.
- Candidates having experience in both Payroll, Time Office + F&F; will be preferred.

Naukri Search Keywords

📌 Senior Payroll Executive (Gurugram)
🏢 Paracoat Products
📍 Gurugram