Calendar &
Priority Management
Manage the Founder's calendar, internal meetings, external appointments, and strategic reviews.
Prioritize schedules based on business impact, resolve conflicts, and plan logistics/travel.
Task Tracking &
Follow-ups
Maintain a centralized action tracker for deliverables, commitments, and deadlines emerging from meetings.
Follow up across cross-functional teams and provide concise daily/weekly status updates to the Founder.
Meeting

Management &
MOMs
Prepare agendas, pre-reads, and decks for leadership reviews, investor meetings, and key discussions.
Record accurate Minutes of Meetings (MOMs), assign ownership, document decisions, and track tasks to completion.
AI Tools &
Automation
Utilize AI tools (ChatGPT, Microsoft Copilot, Gemini) for drafting communication, summarizing data, research, and presentation support.
Identify and implement productivity and task automation solutions to optimize workflows.
Stakeholder

Communication &
Support
Act as a key liaison between the Founder and internal leadership, investors, clients, and partners.
Manage emails, draft outreach messages (including LinkedIn),



and maintain strict confidentiality.
Events &
Strategic Initiatives
Plan and organize leadership off-sites, business conferences, networking events, and team engagements.
Support special cross-functional projects, gather business updates, and prepare executive dashboards/briefs.

Preferred Candidate Profile
Experience: Minimum 4 years of relevant experience as an Executive Assistant, Chief of Staff associate, or Project Coordinator supporting a Founder, CEO, or senior CXO.
Education: Bachelor's degree in Business Administration, Management, Commerce, Communications, or a related field.
Background: Experience in a high-growth startup, tech-enabled enterprise, or founder-led setting is strongly preferred.
AI &
Tech Savvy:

Solid proficiency in AI tools (ChatGPT, Copilot, Gemini), Microsoft Office, Google Workspace, and task management platforms.
Core Competencies: Exceptional written and verbal communication skills, high discretion, proactive problem-solving, and attention to detail

📌 Executive Assistant Founder's Office Mumbai
🏢 Flipspaces
📍 Mumbai