Role & responsibilities

CEO Office & Calendar Management
Manage the CEO's calendar, appointments, meetings, schedules, and priorities.
Prepare meeting agendas, briefing notes, and supporting documents.
Optimize time management and ensure effective scheduling of business priorities.

Strategic & Business Support
Track strategic initiatives and organizational priorities.
Coordinate with CXOs, Business Heads, and Functional Leaders.
Prepare executive dashboards, MIS reports, business reviews, presentations, and executive summaries.
Identify risks, delays, and critical business issues requiring leadership attention.

Minutes of Meeting (MOM) & Action Tracking
Document meetings accurately with decisions, action items, timelines, and ownership.
Maintain action trackers and monitor progress against commitments.
Proactively follow up and escalate overdue actions.

Leadership Coordination
Serve as a liaison between the CEO and senior leadership teams.
Ensure timely collection of reports, approvals, and business updates.
Coordinate monthly, quarterly, and annual business reviews.

Executive Communication
Draft and review qualified emails,



presentations, reports, correspondence, and leadership communication.
Coordinate communication with internal and external stakeholders.

Meeting Management
Organize leadership meetings, business reviews, customer meetings, and strategic discussions.
Gather pre-read materials and ensure meeting readiness.
Drive post-meeting action tracking and execution.

Confidentiality & Governance
Handle sensitive business, financial, and strategic information with utmost confidentiality.
Maintain skilled integrity and discretion at all times.

Preferred candidate profile

We are looking for a qualified who:
Understands the dynamics of a CEO Office.
Can confidently interact with CXOs and senior stakeholders.
Is highly organized, proactive, and detail-oriented.
Anticipates requirements and drives execution without constant supervision.
Demonstrates exceptional professionalism, discretion, and business maturity.
Ensures CEO commitments are tracked and completed effectively.

📌 Executive Assistant Ea Nashik (India)
🏢 ESDS Software Solutions
📍 India