Job Summary

We are looking for a dedicated, computer-savvy and result-oriented Back Office Executive to manage customer databases, billing operations and professional email communication.

The candidate will be responsible for handling online business inquiries, managing company data, preparing invoices and quotations, and providing administrative and sales coordination support.

Key Responsibilities
Data Management & Reporting
Maintain and update customer databases, inquiry records and sales information.
Prepare daily, weekly and monthly MIS reports.
Maintain proper records of customer details, quotations, orders and follow-ups.
Manage Excel sheets, documentation and other office records.
Ensure accuracy and confidentiality of company and customer data.
Billing & Documentation
Prepare sales quotations, proforma invoices and sales invoices.
Handle billing entries and maintain sales-related documentation.
Coordinate with the accounts department for billing and payment-related records.
Maintain proper documentation of orders and dispatch details.
Email & Communication Handling




Handle official company emails and respond to customer inquiries professionally.
Prepare and send quotations, product details and business proposals.
Manage customer follow-up emails and business correspondence.
Coordinate with internal departments for timely customer responses.
Maintain proper records of incoming and outgoing emails.

Required Skills & Competencies
Valuable knowledge of MS Excel, MS Word and Google Sheets.
Basic knowledge of billing, quotations and invoicing.
Excellent email drafting and communication skills.
Positive English, Hindi and Gujarati communication skills.
Robust data management, coordination and follow-up abilities.
Ability to handle multiple tasks with accuracy and responsibility.

Qualification & Experience
Graduate / B.Com / BBA / BCA preferred.
1–3 years of experience in back-office operations.
Freshers with good computer knowledge and a willingness to learn can also apply.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Back Office Executive Navrangpura (India)
🏢 ToolAsian Polysacks
📍 India