Role Purpose

To manage the front desk and oversee day-to-day administrative coordination of the office. The role will ensure a professional and welcoming experience for visitors, candidates and business associates while maintaining proper records of office assets, inventory, supplies and administrative requirements.

Key Responsibilities

1. Front Desk & Visitor Management

- Manage the reception area, attend incoming calls, respond to general enquiries and maintain a skilled front desk.
- Welcome guests, clients, candidates and business associates and coordinate their appointments and seating arrangements.
- Coordinate candidate arrivals with HR and ensure a smooth interview experience.
- Handle incoming calls, messages, general email enquiries and direct communications to the relevant employees.

2. Office Administration & Asset Management

- Maintain an updated record of all office assets, including laptops, desktops, monitors, furniture, electronic equipment and other company-owned items.
- Track asset allocation, employee assignments, transfers, returns and available inventory.
- Maintain a proper record of office storage, including what is stored where, storage locations and access requirements.
- Maintain records of office inventory, stationery, pantry supplies, housekeeping materials and other consumables.
- Monitor stock levels, track consumption and coordinate replenishment before supplies run out.
- Maintain records of incoming and outgoing couriers, deliveries and office purchases.
- Maintain administrative documentation, registers, vendor details, bills and other relevant records.

3. General Office Coordination





- Coordinate with the Office Assistant to ensure smooth day-to-day office functioning.
- Oversee office supply requirements and communicate housekeeping, pantry and maintenance requirements.
- Coordinate meeting room arrangements and ensure spaces are ready before meetings.
- Assist with basic office arrangements, organizing supplies, distributing materials and other general operational requirements.
- Coordinate with relevant vendors for office maintenance, repairs and other administrative requirements.

4. Office Opening & Closing Coordination

- Ensure the reception and office common areas are ready at the beginning of the day.
- Coordinate with the Office Assistant on daily office readiness and closing requirements.
- Ensure administrative records, keys and other office-related items are appropriately maintained.

Ideal Persona / What We're Looking For

- Pleasant personality, professional appearance and well-groomed presentation.
- Excellent verbal communication and interpersonal skills.
- Strong organizational and record-keeping abilities.
- Good attention to detail, particularly when handling asset and inventory records.
- Basic computer proficiency, including MS Office, Excel and email communication.
- Ability to maintain trackers, registers and documentation systematically.
- Proactive in identifying administrative requirements and ensuring timely follow-ups.
- Dependable, responsible and capable of independently managing day-to-day administrative activities.
- Willingness to assist with basic office arrangements and coordinate with the Office Assistant whenever required.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Front Desk & Admin Executive (Andheri East)
🏢 Optiminastic Media
📍 Andheri East