To assist the existing Accountant in daily accounting operations, documentation, billing, data entry, record management and maintaining organised financial records of the company.
2. Key Roles & Responsibilities
A. Billing & Documentation
- Collect, check and organise daily purchase bills and sales invoices.
- Print, scan and maintain invoices and supporting documents.
- Arrange bills customer-wise and vendor-wise.
- Maintain proper physical and digital filing of documents.
B. Data Entry & Excel Management
- Update daily purchase and sales data in Excel.
- Maintain records of invoices, bills and expenses.
- Prepare basic accounting data as instructed by the Accountant.
- Update daily reports and maintain accurate records.
C. Purchase & Sales Support
- Collect purchase bills from the procurement and operations teams.
- Check invoice details against available PO and GRN records.
- Organise customer-wise sales invoices.
- Maintain records of debit notes, credit notes and returns.
D. Payment & Bank Documentation
- Collect payment receipts and payment proofs.
- Download and organise bank statements.
- Maintain vendor payment and customer receipt supporting records.
- Prepare payment-related documents for the Accountant.
E. Ledger & Reconciliation Support
- Collect and organise vendor-wise and customer-wise data.
- Prepare outstanding details for Accountant verification.
- Assist in PO, GRN, invoice and receiving data matching.
- Arrange documents required for bank reconciliation.
F. General Accounting Assistance
- Perform daily tasks assigned by the Accountant.
- Coordinate with purchase, sales and operations teams for missing bills and documents.
- Ensure all accounting documents are properly maintained and available on time.
3. Qualification & Skills
- Minimum Qualification: B.Com Preferred.
- Basic knowledge of MS Excel and MS Office.
- Basic computer and data entry skills.
- Knowledge of Tally or Vyapar will be an advantage.
- Valuable organisational and documentation skills.
- Attention to detail and accuracy.
- Responsible, disciplined and willing to learn.