Key Result Areas (Key Performance Indicators)

- 1. Effective coordination with external service providers and vendors.
- Successful planning and execution of organizational events and celebrations.
- 3. Efficient management of housekeeping and plant premises facilities.
- 4. Compliance with administrative budgets, company policies, and service standards.

5 5. Effective vendor performance evaluation and technical rating assessment.
- 6. Timely clearance of vendor invoices and timely delivery of products / services from vendors.
- 7. Smooth management of plant premises facilities - Vehicle, Security, Intercom / Telephone system, and Punching Machines.

Critical Tasks

- - Supervise housekeeping activities and ensure cleanliness standards across plant premises, offices, and common areas.
- - Organize and coordinate company events such as Independence Day, Republic Day, Recent Year celebrations, annual functions, and employee engagement programs.
- - Monitor service contracts and coordinate with vendors for timely service delivery.
- - Conduct vendor performance reviews and provide technical ratings as per company procedures.
- - Ensure vendor invoices are verified and cleared on a timely basis and follow up with vendors for timely delivery of products / materials.
- - Manage vehicle movement inside plant premises, parking arrangement, and coordination for employee / material movement as per plant requirement.
- - Coordinate with Security team for gate entry, visitor management, material inward / outward, and overall plant security discipline.




- - Manage Telephone / Intercom system installed inside the Plant - installation, shifting, repair, coordination with vendor, and ensuring all lines are working.
- - Manage Punching Machines installation, maintenance, and coordination with vendor / IT for smooth attendance punching.
- M aintain records, contracts, invoices, and administrative reports.

Decision making authority (Decisions expected) - Prioritize administrative activities and vendor service requirements.

- - Verify and recommend vendor invoices for clearance as per approved budgets and requirements.
- - Evaluate vendor performance and recommend technical ratings.
- - Coordinate and resolve routine operational issues related to housekeeping, vehicle, security, intercom, and punching machines.
- - Escalate major service failures, contractual issues, and budget deviations to higher management.
- Recommend improvements in facility management and plant premises services.

Educational Background And Work Experience

- Graduate in any discipline (Diploma, B,SC, B.Com, BBA,or equivalent).

Preference for candidates with qualifications in Administration, or Facility Management.

Competencies

- SAP and procurement process knowledge.
- Vendor management and contract coordination.




- Facility and hospitality management.
- Event planning and coordination.
- Communication and interpersonal skills.
- Budget monitoring and cost control.
- Problem-solving and decision-making skills.
- MS Office proficiency (Excel, Word, PowerPoint).
- Customer service orientation.

Time management and multitasking abilities. Working relationships –

- Stakeholders

- HR &
- Administration Department
- Finance &
- Accounts
- Procurement Department
- Plant Departments
- Security Team

Employees and Management Team
- Housekeeping Service Providers
- Canteen Contractors
- Guest House Service Providers
- Event Management Agencies
- Hospitality Vendors
- Colony Maintenance Contractors

Local Service Providers and Suppliers Key Success Factors –

- Challenges

- Ensuring uninterrupted administrative and facility services.
- Maintaining high standards of cleanliness, hospitality, and employee satisfaction.
- Managing multiple vendors and service providers effectively.
- Timely execution of events within approved budgets.
- Handling urgent administrative requirements and guest visits.
- Maintaining cost efficiency while ensuring quality services.

Resolving service-related issues promptly and professionally

Other Information

- Willingness to work beyond normal office hours during events, VIP visits, and emergencies.
- Regular interaction with internal and external stakeholders.
- Periodic review of vendor performance and service quality.

High level of professionalism, ownership, and customer focus required.

📌 Team Member - Administration (Tarapur)
🏢 JSW Steel
📍 Tarapur