Job Title : Exports Documentation Associates.

Department : Operations.

Sub Department : Export Documentation.

Reporting : Assistant Manager.

Role Summary:

This team shall play vital role in ensuring that all the Export Documentation Filling under SCMTR for SEA DEPARTURE MANIFEST (SDM) Filling for Pan India vessels are prepared, verified and declared with Customs, Port Authorities within set deadlines with Accuracy in declaration with Customs expected to 100% since even slightest issue leads to huge legal and financial implication.

Core Responsibilities:

Identify vessels schedules on Daily or Weekly basis to initiate the Import General Manifest process before vessel arrival.

Verify Terminal Inyard, Vessel load lists, Tally Sheet, Surveyor Daily report and confirmations by coordinating with the Surveyors, Operations Desk, Terminal.

Extract Shipping Bill data from ODEX system and identify involved requirements in finalization of Export General Manifest (EGM).

Upload K4K5 files, PML files, and SCX files accurately into the system.

Compare, verify, and ensure the accuracy of EGM data through the system.

Coordinate with Internal Desk and Surveyor to resolve any discrepancies or mismatches.

Assist in monitoring KPIs for export documentation and ensure adherence to regulatory compliance.





Update the system with special requests with regarding to Shipping Bills both Factory Stuff, Dock Stuff and ICD, PCIN details, Booking Copy, Shipping Instructions.

Generate JSON Files and Export General Manifest files with 100% accuracy according to customs SCMTR formats and within deadlines.

Check emails from internal and external customers daily to improve coordination.

Process Export Documentations as per SCMTR Regulations as in line with defined scope, processes, and timelines.

Attending meetings and training organized during the ongoing project.

Key Performance Indicators:

Adhere to productivity and quality standards as defined for export documentation.

Learning and adapting ability under Mentorship of Team Leaders.

Compliance to process flows, SOPs and standing instructions defined for the Export Documentation.

Adaptable to work in a centralized documentation team to prepare Export General Manifest for Pan India Location.

Qualifications and Skill Sets:

Graduate / Post-Graduate degree holder.

Previous experience in shipping / logistics domain is an added advantage.

Demonstrable presentation & communication skills (written & oral, both in English & relevant vernacular language).

Systems savvy and basic exposure to MS-Office applications.

Demonstrable team-player skills and ability to meet timelines and deadlines.

📌 SCMTR - Apprentice (Mumbai)
🏢 CMA CGM
📍 Mumbai