(JD)

Quality Assurance & Compliance Executive

Department: Quality Assurance & Management Systems (QA & QMS)

Location: Chhatral, Gandhinagar, Gujarat

Companies:

- Shreenathji Rasayan Pvt. Ltd. Chemical Manufacturing
- Morakhia Copper & Alloys Pvt. Ltd. – Copper Manufacturing

Job Summary We are looking for a detail-oriented, technically competent and proactive Quality Assurance & Compliance Executive to manage Quality Management Systems (QMS), certification requirements, internal and external audits, product documentation and regulatory compliance across our manufacturing operations.

The selected candidate will be responsible for maintaining and improving the company's quality management systems, coordinating certification and surveillance audits, ensuring proper documentation, monitoring product safety and compliance requirements, and coordinating with various departments to ensure adherence to applicable quality standards, statutory requirements and customer-specific requirements.

The role will involve close coordination with Production, Quality Control, Purchase, Stores, Maintenance, Sales and Management to ensure effective implementation of quality systems and continuous improvement across both manufacturing facilities.

Key Roles & Responsibilities

1. Quality Management System (QMS)

- Implement, maintain and monitor the Quality Management System as per applicable ISO standards.
- Ensure proper implementation of ISO 9001, ISO 14001 and ISO 45001 requirements, wherever applicable.
- Maintain QMS manuals, procedures, policies, SOPs, work instructions and quality records.
- Ensure effective document control, revision management and record retention.
- Monitor departmental compliance with established quality procedures and systems.
- Coordinate management review meetings and track action points.

2. Audit Management & Coordination

- Plan, coordinate and conduct internal audits across departments.
- Coordinate external certification audits, surveillance audits and recertification audits.
- Handle customer audits, supplier audits and third-party inspections.
- Prepare audit schedules, checklists, reports and supporting documentation.
- Identify non-conformities, observations and opportunities for improvement.
- Coordinate corrective and preventive actions (CAPA) and ensure timely closure of audit findings.
- Maintain audit records and monitor compliance status.

3. Certification & Standard Compliance

- Coordinate current certifications, renewals, surveillance audits and certification-related activities.
- Maintain compliance with applicable ISO standards and customer-specific requirements.
- Support IATF 16949-related documentation and compliance wherever applicable.
- Coordinate with certification bodies, external auditors and consultants.
- Ensure timely preparation and submission of certification-related documents.

4. Product Quality & Technical Documentation

- Maintain and review product specifications, technical data sheets (TDS), safety data sheets (SDS/MSDS) and certificates of analysis (COA).




- Ensure availability and accuracy of product-related technical and compliance documentation.
- Coordinate with QC and Production teams regarding product specifications, testing records and quality requirements.
- Maintain product traceability, batch records, inspection reports and relevant quality documents.
- Coordinate customer-specific quality documentation and technical information.

5. Product Safety & Compliance (PSCR)

- Coordinate Product Safety & Compliance Representative (PSCR) activities, wherever applicable.
- Monitor product safety, applicable regulatory requirements and customer-specific compliance obligations.
- Maintain product safety and compliance-related records.
- Coordinate with concerned departments for identification, reporting and closure of product safety and compliance issues.
- Ensure proper communication of applicable product safety and compliance requirements.

6. Corrective & Preventive Action (CAPA)

- Monitor customer complaints, internal non-conformities and audit observations.
- Conduct or coordinate Root Cause Analysis (RCA) using tools such as 5 Why Analysis and 8D.
- Ensure effective implementation and verification of corrective and preventive actions.
- Maintain NCR, CAPA and continuous improvement records.
- Follow up with responsible departments until satisfactory closure.

7. Regulatory & Customer Compliance

- Maintain applicable regulatory, statutory and customer compliance documentation.
- Coordinate with relevant departments to collect and verify required compliance records.
- Monitor changes in applicable quality standards and customer requirements.
- Support customer assessments, compliance questionnaires and technical documentation requests.
- Maintain an updated compliance calendar and certification tracker.

8. Cross-Functional Coordination

- Coordinate with Production, QC, Maintenance, Purchase, Stores, Sales and other departments.
- Ensure departmental adherence to approved procedures and quality requirements.
- Conduct quality awareness and QMS training sessions.
- Follow up on pending audit observations, documentation gaps and compliance actions.
- Prepare periodic quality and compliance reports for management.

Company-Specific Product Exposure Shreenathji Rasayan Pvt. Ltd. – Chemical Manufacturing The candidate will coordinate quality and compliance documentation relating to Formaldehyde, Hexamine, HMMM Resins, Melamine Resins and other allied chemical products, including applicable product specifications, SDS/MSDS, TDS, COA and chemical product safety requirements.

Morakhia Copper & Alloys Pvt. Ltd.



– Copper Manufacturing The candidate will coordinate quality and compliance documentation relating to Copper Rods, Copper Tubes and Copper Flats, including applicable product specifications, material test certificates, inspection reports, traceability and customer quality requirements.

Educational Qualification

- B.Sc. / M.Sc. in Chemistry.
- Diploma / B.E. / B.Tech in Chemical Engineering.
- Diploma / B.E. / B.Tech in Mechanical Engineering.
- Metallurgy / Materials Engineering or other relevant technical qualifications.

Candidates with relevant qualifications and experience in Quality Assurance, QMS and industrial compliance will be preferred.

Experience Required

- 2–5 years of relevant experience in Quality Assurance, Quality Management Systems, Audit Management or Compliance.
- Experience in chemical, petrochemical, resin, metal, copper, steel or other manufacturing industries will be preferred.
- Practical experience in ISO documentation, internal audits, external audits and CAPA management is desirable.

Required Technical Skills
- ISO 9001:2015 – Quality Management System.
- ISO 14001:2015 – Environmental Management System.
- ISO 45001:2018 – Occupational Health & Safety Management System.
- IATF 16949 – Awareness / implementation exposure, wherever applicable.
- Integrated Management System (IMS).
- Internal Audit and External Audit Management.
- QMS Documentation and Document Control.
- SOP, Work Instructions and Quality Manual Preparation.
- CAPA and Non-Conformance Management.
- Root Cause Analysis, 5 Why and 8D Problem Solving.
- Product Safety and Compliance (PSCR).
- TDS, SDS/MSDS, COA and Material Test Certificates.
- Regulatory and Customer-Specific Compliance.
- MS Excel, MS Word and Documentation Management.

Desired Candidate Profile The ideal candidate should possess strong documentation and coordination skills, practical knowledge of quality management systems, good communication abilities and the capability to independently coordinate audits and compliance activities. The candidate should be organized, detail-oriented, systematic and capable of working with multiple departments to maintain certification requirements, product documentation and continuous improvement initiatives.

Key Performance Indicators (KPIs)

- Timely completion and closure of internal and external audit observations.
- Maintenance and renewal of applicable certifications within defined timelines.
- Accuracy and completeness of QMS documentation.
- Timely closure and effectiveness verification of CAPA.
- Compliance with applicable customer and regulatory requirements.
- Timely updating of product technical and safety documentation.
- Completion of planned internal audits and departmental compliance reviews.
- Effective coordination and completion of management review action points.

Employment Type: Full-Time, Permanent Work Location: Chhatral, Gandhinagar, Gujarat

Reporting To: Plant Head / Management

Department: Quality Assurance & Management Systems (QA & QMS)

📌 Quality Assurance & Compliance Executive (Kadi)
🏢 Shreenathji Rasayan Private
📍 Kadi