Role & responsibilities

Company: Master Handlers Pvt. Ltd.

Position: Project Coordinator

Experience: 24 Years

Qualification: Diploma / Bachelor's Degree in Mechanical, Electrical, or related Engineering field

Department: Project / Engineering

About Master Handlers

Master Handlers is a leading provider of industrial automation and material handling solutions, delivering end-to-end engineering, manufacturing, installation, and commissioning services. We are committed to executing projects with the highest standards of quality, safety, efficiency, and customer satisfaction.

Position Summary

We are looking for a proactive and organized Project Coordinator to support the planning, coordination, monitoring, and execution of automation and material handling projects.

The candidate will coordinate with internal departments such as Design, Procurement, Production, Quality, Stores, Logistics, and Site Execution to ensure smooth project progress and timely completion.

The role involves maintaining project schedules, tracking deliverables, preparing MIS reports, following up on pending activities, and ensuring effective communication between internal teams and customers.

Key Responsibilities

1. Project Planning & Coordination

- Assist in project planning, scheduling, and execution activities.
- Prepare and maintain project schedules, milestone charts, and activity trackers.
- Coordinate with various departments to ensure timely completion of project activities.
- Monitor project progress against planned timelines and delivery schedules.
- Follow up on pending activities and highlight delays to the Project Manager.

2. Interdepartmental Coordination

- Coordinate with Design, Procurement, Production, Quality, Stores, and Logistics departments.
- Follow up on drawing approvals, material requirements, production status, and dispatch schedules.
- Ensure timely availability of project-related information and resources.
- Maintain effective communication between all project stakeholders.

3. Customer & Vendor Coordination





- Coordinate with customers regarding project updates, documentation, and approvals.
- Follow up with vendors, contractors, and suppliers for project-related requirements.
- Assist in resolving routine project-related queries and issues.
- Support the Project Manager in customer meetings and project review discussions.

4. Project Documentation & MIS

- Maintain project files, records, trackers, and documentation.
- Prepare daily, weekly, and monthly project progress reports.
- Track project milestones, material status, and delivery commitments.
- Maintain meeting minutes (MOM) and follow up on action points.
- Ensure timely circulation and updating of project-related documents.

5. Site & Execution Support

- Coordinate site requirements for installation and commissioning activities.
- Follow up on manpower, materials, tools, and equipment required at project sites.
- Coordinate with site engineers for daily progress updates.
- Support the Project Manager in project handover and closure documentation.

Preferred candidate profile

- Experience in material handling systems, conveyors, automation equipment, or industrial machinery.
- Knowledge of project planning tools such as MS Project.
- Familiarity with ERP systems.
- Experience in engineering or manufacturing industries.
- Basic understanding of mechanical drawings and project execution processes.

Key Skills & Competencies
- Project Coordination & Monitoring
- Project Planning & Scheduling
- Interdepartmental Coordination
- Customer & Vendor Coordination
- MIS Reporting & Documentation
- MS Excel & MS Office
- Follow-up & Execution Management
- Time Management
- Problem Solving
- Communication Skills
- Teamwork & Coordination
- Attention to Detail

Key Performance Expectations (KPIs)
- Timely updating of project schedules and trackers.
- Effective follow-up on pending project activities.
- Timely submission of project progress reports.
- Coordination for on-time material availability and dispatch.
- Timely closure of action points.
- Accuracy and completeness of project documentation.

📌 Project Coordinator (Pune)
🏢 Master Handlers
📍 Pune