: Program Manager

Chanakya University

Office: Office of Academic Affairs and Centre for Languages and Lifeworlds

Employment Type: Full time

Description of the Role:

The Programme Manager will coordinate and track three connected areas of work under the Dean of Academic Affairs: the ANRF-funded Centre of Excellence at the Centre for Languages and Lifeworlds, the planning and launch of the Integrated Master's (iMA) programme, and the projects and routine responsibilities of the Office of Academic Affairs. The role is principally an administrative and coordination position, with emphasis on budgets and grant compliance, timelines, documentation, and follow-up across university offices. The work requires careful handling of financial and official records, clear writing, steady attention to deadlines, and the capacity to manage several workstreams at once with growing independence.

Key Responsibilities:

ANRF Centre of Excellence

- Track expenditure against the sanctioned budget heads of the ANRF Centre of Excellence grant and maintain up-to-date budget and utilisation records.
- Prepare utilisation certificates, statements of expenditure, PFMS/TSA entries and annexures, and other documentation required by ANRF.
- Maintain records for project personnel, including appointment documentation, salary and HRA certificates, and increments, in line with ANRF office memoranda.
- Coordinate procurement, travel claims, and payments to external reviewers and consultants with the Finance and Purchase offices.
- Prepare workplans, progress reports, and review material for ANRF, and keep the grant's files ready for audit.

Integrated Master's (iMA) Programme

- Coordinate planning for the launch of the iMA programme, tracking tasks,



owners, and deadlines across the teams involved.
- Maintain the programme's course structure, credit, and curriculum documents, and prepare material for internal approvals.
- Track the programme budget and coordinate with the marketing agency, admissions, and communications teams on outreach and admissions.
- Plan the logistics of field visits and other programme activities, and coordinate with faculty and visiting faculty.

Academic Affairs

- Track the projects and initiatives of the Office of Academic Affairs and follow up on decisions with the schools, centres, and university offices concerned.
- Coordinate Chanakya Studios, the University's annual intensive programme of studio courses, including the course catalogue, instructor invitations and follow-up, student registration and course allotment, and logistics.
- Take on other academic affairs responsibilities as assigned by the Dean.

Qualifications

- Bachelor's degree in any discipline.
- At least two years of experience in programme or project coordination, grant or research administration, or academic administration.
- Working knowledge of spreadsheets and budgets, and the ability to keep financial and official records accurately.
- Clear written English, careful attention to detail, and the ability to manage several workstreams and deadlines at once.
- A high level of familiarity with using AI tools to handle tasks such as drafting, documentation, data handling, and coordination, with the judgement to check and correct their output.
- Familiarity with government research funding processes (ANRF, DST, PFMS) or university administration is an advantage.

Reporting Relationship

- Reports to Dean of Academic Affairs

📌 Program Manager (Devanahalli)
🏢 Chanakya University
📍 Devanahalli