Hiring: Procurement & Operations Executive Laptop / IT Hardware

Job Title: Procurement Executive Laptop & IT Hardware

Department: Procurement & Operations

Experience: 26 Years

Employment Type: Full-Time, Permanent

Job Overview

We are looking for a proactive, result-oriented Procurement & Operations Executive with strong communication, negotiation, and vendor management skills.

The candidate should have a valuable understanding of laptops, desktop computers, IT hardware, and their technical specifications. The role involves sourcing laptops from vendors, negotiating competitive purchase prices, comparing quotations, managing vendor relationships, maintaining procurement databases, and ensuring cost-effective purchasing.

The ideal candidate should be confident in handling vendor negotiations, closing purchase deals, calculating procurement costs, and maintaining accurate Excel-based records.

Key Responsibilities

1. Procurement & Vendor Management

- Identify, source, and develop a strong network of laptop and IT hardware vendors, suppliers, and distributors.
- Connect with vendors regularly to obtain product availability, pricing, and quotations.
- Negotiate competitive purchase prices and close profitable procurement deals.
- Build and maintain long-term relationships with vendors and suppliers.
- Manage vendor communication, follow-ups, price discussions, and order confirmations.
- Develop and maintain a strong vendor database for different laptop brands and models.
- Ensure timely procurement of laptops and other IT hardware as per business requirements.

2. Laptop & IT Hardware Knowledge

- Good understanding of laptop and desktop specifications, configurations, and hardware components.
- Knowledge of brands such as Dell, HP, Lenovo, Acer, ASUS, and other laptop brands.
- Understanding of processors (Intel Core i3/i5/i7, AMD Ryzen), RAM, SSD, HDD, graphics cards, display sizes, and generations.
- Ability to compare laptop models, configurations, specifications, and market prices.
- Understanding of new, refurbished, and pre-owned laptop categories, including product conditions and quality grades.
- Ability to identify suitable products based on technical requirements and target purchase budgets.
- Knowledge of current laptop market pricing and product availability will be an advantage.

3. Price Negotiation & Deal Closure





- Negotiate with vendors to get the best possible purchase prices.
- Compare multiple vendor quotations and identify the most competitive offers.
- Evaluate vendor pricing, product quality, warranty, availability, and payment terms before finalizing deals.
- Effectively close purchase deals while maintaining target procurement costs.
- Develop strong negotiation strategies to improve purchasing margins.
- Coordinate with vendors for bulk purchases and special pricing.

4. Costing, Pricing & Calculation

- Calculate purchase costs, additional expenses, logistics, and other procurement-related costs.
- Prepare product-wise cost sheets and maintain accurate purchase price records.
- Calculate landed costs, selling prices, gross margins, and profit percentages.
- Compare purchase costs against target selling prices to evaluate profitability.
- Have strong numerical and analytical skills to make cost-effective purchasing decisions.
- Ensure accuracy in pricing, calculations, and procurement reports.

5. Excel & MIS Reporting

- Maintain and regularly update vendor databases, product pricing sheets, and procurement records.
- Prepare Excel-based reports for vendor quotations, purchase comparisons, stock availability, and order tracking.
- Maintain structured databases of laptop models, specifications, configurations, and vendor-wise pricing.
- Use Excel formulas such as VLOOKUP/XLOOKUP, IF, SUMIF, percentage calculations, and other basic to advanced functions.
- Knowledge of Pivot Tables, data filtering, sorting, and MIS reporting is preferred.
- Ensure accurate data entry, record management, and timely reporting.

6. Procurement Operations & Coordination

- Handle purchase requests, quotation collection, purchase order processing, and order confirmations.
- Coordinate with vendors regarding product availability, dispatches, deliveries, and pending orders.
- Follow up on purchase orders, invoices, payments, and delivery schedules.




- Coordinate with internal teams for procurement requirements and stock planning.
- Maintain proper documentation of purchases, quotations, invoices, and vendor details.
- Monitor procurement activities to ensure timely and smooth operations.

Required Skills & Competencies

- Strong vendor management and supplier relationship skills.
- Excellent negotiation and deal-closing abilities.
- Good understanding of laptops, desktops, and IT hardware products.
- Strong verbal and written communication skills.
- Fluency in English and Hindi is required.
- Knowledge of Kannada or other regional/local languages will be an added advantage.
- Good Excel and data management skills.
- Strong numerical, analytical, and calculation abilities.
- Ability to compare quotations, calculate costs, and evaluate profit margins.
- Good follow-up, coordination, and problem-solving skills.
- Ability to work independently and handle multiple procurement activities.

Educational Qualification & Experience

- Graduate in any discipline (BBA, B.Com, BCA, or relevant qualification preferred).
- 2–6 years of experience in Procurement, Purchasing, Vendor Management, Supply Chain, or IT Hardware Operations.
- Experience in laptop, desktop, electronics, or IT hardware procurement will be highly preferred.
- Candidates with experience in refurbished laptop procurement, IT hardware trading, or electronics distribution will have an added advantage.

Preferred Candidate Profile We are looking for someone who:

- Has strong connections or experience dealing with laptop vendors and suppliers.
- Can negotiate effectively and close competitive laptop purchase deals.
- Understands laptop configurations, specifications, brands, and market pricing.
- Can independently manage procurement activities from vendor sourcing to order closure.
- Maintains a well-organized vendor and product pricing database.
- Is comfortable working with Excel, calculations, costing, and pricing analysis.
- Is proactive, commercially aware, and focused on achieving cost-effective procurement.

Candidates with experience in laptop/IT hardware procurement, electronics trading, refurbished laptop sourcing, and vendor negotiation will be given preference.

Perks and benefits

Health insurance, Provident fund

📌 Procurement Executive (Bengaluru)
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