Key Responsibilities

Procurement Strategy and Execution

- Develop and implement comprehensive Opex procurement strategies aligned with business objectives and operational requirements

- Manage end-to-end procurement lifecycle for operational categories including facilities management, office supplies, utilities, pantry services, cleaning, security, maintenance, and technology services

- Drive strategic sourcing initiatives to optimize vendor selection, consolidation, and category management

- Establish and maintain procurement policies, procedures, and compliance frameworks

- Monitor and analyze procurement spend across categories to identify cost-saving opportunities

Vendor Management

- Identify, evaluate, and onboard vendors for various operational categories across multiple locations

- Negotiate contracts, pricing, and service level agreements (SLAs) with suppliers to secure competitive terms

- Build and maintain strong relationships with key suppliers and service providers

- Conduct regular vendor performance reviews and implement corrective actions when required

- Diversify supplier base to mitigate supply chain risks and ensure business continuity

- Please add vendor performance dashboard to be maintained and regular feedback to be given to all vendors

Financial Management and Cost Optimization

- Manage operational procurement budgets and track spend against targets

- Conduct comprehensive cost-benefit analysis and total cost of ownership evaluations

- Implement cost reduction initiatives and demonstrate measurable savings through strategic sourcing

- Perform spend analysis to identify variances, off-contract purchases, and optimization opportunities

- Collaborate with Finance team on budget planning, invoice management, and payment terms negotiations

- Sharing variance report against budget for the actual spent

Stakeholder Collaboration





- Partner with Operations, Facilities, Community Management, and Finance teams to understand procurement requirements

- Process purchase requisitions efficiently and ensure timely delivery of goods and services

- Provide regular updates to leadership on procurement performance, savings achieved, and key initiatives

- Act as the primary point of contact for all operational procurement matters across locations

- Support new location launches with procurement planning and vendor setup

Quality Control and Risk Management

- Ensure all procured goods and services meet quality standards and specifications

- Implement quality control measures and manage returns or replacements when standards are not met Identify and mitigate procurement-related risks including supply disruptions, single-supplier dependencies, and price volatility

- Develop contingency plans and alternative sourcing strategies to ensure operational continuity

- Ensure compliance with legal, regulatory, and company procurement policies

Process Improvement and Reporting

- Drive continuous improvement in procurement processes through automation and digitalization

- Implement procurement management systems and tools to enhance efficiency and visibility

- Generate periodic reports on procurement metrics, KPIs, vendor performance, and cost savings

- Maintain accurate documentation of contracts, agreements, pricing matrices, and supplier records

- Train and support team members on procurement best practices and system usage

Collaboration and communication: Proactive collaboration with finance teams, internal departments, and external stakeholders to ensure seamless treasury operations, solid controls, and compliance adherence.

How the role Interact with other teams or Individuals: Ensure effective communication and coordination between different cross functional teams to align the procurement function with overall business goals.

📌 Procurement Manager - Opex (Bengaluru)
🏢 BHIVE Workspace
📍 Bengaluru