- Oversee end-to-end processing of vendor invoices and payment requests.
- Ensure invoices are validated against purchase orders, contracts, and approved service entries.
- Monitor timely booking of vendor invoices in ERP systems.
- Verify GST compliance, statutory requirements, and supporting documentation before processing.
- Ensure adherence to company policies and approval matrices.
- Conduct periodic vendor account reconciliations.
- Identify and resolve discrepancies related to invoices, payments, debit notes, credit notes, and advances.
- Coordinate with vendors and internal stakeholders to explicit outstanding issues.
- Maintain reconciliation schedules and ageing reports.
- Principal Accountabilities
Supporting Actions
- Review vendor payment proposals and due schedules.
- Ensure timely release of payments as per agreed terms.
- Monitor advances, retention amounts, and outstanding liabilities.
- Support treasury and finance teams in payment planning.
- Act as the primary point of contact for vendor payment-related queries.
- Coordinate with Procurement, Commercial, Accounts Payable, and Business Teams.
- Build and maintain strong relationships with key vendors.
- Resolve escalations related to delayed payments and reconciliation disputes.
- Ensure compliance with GST, TDS, accounting standards, and internal financial controls.
- Support internal and statutory audits by providing required documentation and reconciliations.
- Monitor adherence to SOPs and process controls.
- Identify financial and compliance risks and recommend corrective actions.
- Drive automation initiatives in invoice processing and reconciliation.
- Improve process efficiency, turnaround time, and accuracy.
- Develop MIS reports and dashboards for management review.
- Implement best practices for accounts payable and vendor management.