ob Summary

We are looking for an organised, dependable, and discreet Personal Secretary to the Managing Director to provide support across both professional and personal responsibilities.

The role involves managing schedules, coordinating meetings and travel, handling correspondence, maintaining documents, and arranging personal appointments and other administrative tasks. The successful candidate should communicate clearly, follow through on commitments, and handle sensitive information with care.

Key ResponsibilitiesProfessional and Business Support

- Manage the Managing Director’s calendar, schedule meetings and calls, and provide timely reminders for important commitments.
- Handle and prioritise incoming calls, emails, correspondence, and meeting requests.
- Draft emails, letters, documents, and presentations as instructed, and communicate on the MD’s behalf when authorised.
- Prepare meeting agendas and supporting documents, record minutes, and follow up on agreed action points.
- Coordinate with employees, department heads, clients, vendors, and business associates.
- Arrange business travel, including flights, accommodation, transport, visa appointments, and detailed itineraries.
- Maintain confidential business documents, contact records, files, and expense information.
- Track deadlines and pending approvals, provide progress updates, and bring urgent matters to the MD’s attention.
- Support the organisation of business meetings, events, and other professional engagements.

Personal and Administrative Support
- Manage personal appointments, reservations, social commitments,



and important-date reminders.
- Arrange personal travel, accommodation, transportation, and related bookings as instructed.
- Coordinate approved personal errands, purchases, deliveries, and service appointments.
- Liaise with drivers, service providers, and other support staff when required.
- Maintain reminders for personal bills, subscriptions, document renewals, and other scheduled commitments.
- Coordinate authorised purchases and payments within approved budgets, maintaining receipts and accurate expense records.
- Keep personal and qualified schedules coordinated to avoid conflicts.
- Handle personal information and arrangements with discretion, accuracy, and respect for privacy.

Required Skills and Qualities
- Strong organisational skills and the ability to manage several tasks and changing priorities.
- Clear verbal and written communication, including professional email drafting and telephone etiquette.
- Confidence coordinating with senior executives, clients, employees, and service providers.
- Proficiency with email, digital calendars, Microsoft Office or Google Workspace, documents, and spreadsheets.
- Attention to detail when handling schedules, bookings, documents,



and expenses.
- Sound judgement when prioritising requests, handling confidential matters, and escalating issues.
- Reliability, punctuality, and consistent follow-up through task completion.
- Comfort providing both business support and personal administrative assistance.

Preferred Experience
- Previous experience as a Personal Secretary, Personal Assistant, Executive Assistant, or in a similar coordination role.
- Experience supporting a Managing Director, founder, business owner, or senior executive.
- Familiarity with travel arrangements, meeting coordination, document management, and expense tracking.

Working Expectations The role includes professional coordination and personal administrative tasks assigned by the Managing Director. Bookings, purchases, communications, and other arrangements must follow the MD’s instructions and approval requirements.

Working hours, travel requirements, and any availability outside regular hours will be agreed during the hiring process.

How to Apply

Apply through Indeed with your updated CV.

Please mention your relevant experience supporting senior executives, your current location, and your notice period.

(phone hidden) Please share your cv and pics

Pay: ₹50,000.00 - ₹300,000.00 per month

Benefits

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Personal Secretary to Managing Director (Gurugram)
🏢 BANDEVI GLOBAL GROUP
📍 Gurugram