1 Role purpose

Own the financial control setting of Shyamolis company-owned intercity bus fleet. Lead the transport accounts team, deliver timely and accurate bus-wise / trip-wise cost reporting, prevent revenue and expense leakages within the assigned cost domain, and convert fleet accounting information into management decisions. The role is hands-on and managerial: it requires process ownership, staff supervision, exceptions escalation and management presentations.

2 Key responsibilities

A. Owned-fleet cost accounting and reconciliation

- Maintain vehicle-wise cost ledgers and cost centres; map each bus, depot, route and trip to approved accounting codes.
- Reconcile fuel-card statements, dispensing slips, kilometres and GPS / fleet-system data; investigate KMPL variance, abnormal refuelling and mismatched bills.
- Audit toll / FASTag, parking, interstate permits, road taxes, driver and crew trip allowances, emergency expenses and depot cash advances.
- Compute and interpret cost per kilometre, cost per trip, cost per vehicle and route-level fleet cost trends; separate fixed, variable and exceptional costs.
- Account for workshop / repair expenses, tyres, batteries, lubricants, spare parts and external service bills with proper authorisations and vehicle allocation.
- Track outstanding advances and vendor balances; reconcile supplier statements and escalate duplicate bills, unsupported claims and long-pending items.

B. Controls, audit readiness and systems




- Build maker-checker controls for trip closure, vendor bill processing, fuel transaction verification and exceptional expense approval.
- Ensure supporting documents, GST-compliant invoices and accounting evidence are available for Finance; coordinate on TDS / GST treatment with the tax team.
- Standardise workflows across Kolkata HO, workshops and outstation hubs; drive ERP / Tally / fleet system integration and reduce manual spreadsheet dependency.
- Maintain an exception register with owner, financial exposure, corrective action and target date; ensure timely closure.

C. Team leadership and management reporting
- Allocate daily workloads, define SOPs and SLAs, review output quality, coach staff and conduct performance reviews for Transport Accounts personnel.
- Lead weekly fleet-cost review meetings with Operations, Workshop, Dispatch and Finance; record decisions, accountable owners and closures.
- Submit daily exception flash reports, weekly variance dashboards and monthly management packs with actionable recommendations.
- Present cost risks, savings opportunities, fleet productivity insights and policy deviations to management; challenge unsupported spending with evidence.
- Support finance budgeting, vehicle replacement / repair-or-replace analysis and trend-based forecast assumptions.

Six days working 10am to 7 pm

Upto 60k

Interested candidate can directly apply on [email protected]

📌 Logistic Accounts Manager (Kolkata)
🏢 Shyamoli Paribahan
📍 Kolkata