Job Title: GM Administrative Support We are seeking a detail-oriented and organized individual to provide comprehensive administrative support to our team. This role is pivotal in ensuring smooth office operations and effective coordination of various administrative tasks.

Responsibilities

- Manage office administration activities and maintain accurate records.
- Coordinate travel arrangements, accommodation, and transport bookings.
- Handle vendor management, purchase orders, and office supplies procurement.
- Maintain asset inventory and oversee office infrastructure.
- Manage courier services, mail distribution, and document filing.
- Coordinate meetings, events, visitor management, and conference room bookings.
- Support onboarding and exit formalities for employees.
- Process invoices, expense statements, and follow up on payments.
- Ensure compliance with company policies, safety, and facility standards.
- Liaise with facility management, housekeeping, security, and external service providers.
- Maintain emergency contact details and copies of business continuity protocols.
- Coordinate with support teams during office closures, repairs, or high-alert days.
- Visit PF office, compliance office, or government departments for document submission, verifications, and record retrievals.
- Ensure proper filing and tracking of submitted documents and acknowledgments.
- Provide day-to-day administrative support, including calendar management, expense handling, and travel arrangements.

Essential Skills

- Proven experience in calendar management, travel coordination, and administrative activities.
- Minimum of 4 years' experience in office administration.

Additional Skills & Qualifications





- Proficiency in managing office operations and support tasks.
- Strong organizational skills and attention to detail.

Work Setting The role involves working in a dynamic office environment, coordinating with various departments and external service providers. The individual will be expected to manage a variety of administrative tasks, ensuring compliance with company policies and maintaining a high standard of efficiency. JOB POSTING DISCLAIMER Unless otherwise notified, the following terms apply to all job postings. This list is not exhaustive. If you have any questions regarding job postings, please contact the human resources department of Allegis Global Solutions (India) Private Limited (“ Company ” or “ we ”, “ us ”, or “ our ”) at [email protected] .

- We are an equal opportunity employer and value diversity. All qualified applicants will be considered for employment without discrimination based on race, colour, religion, sex, gender, sexual orientation, pregnancy, childbirth or related medical conditions, age, disability, military or veteran status, or any other protected characteristic under applicable law.
- While we endeavour to keep job postings accurate and up to date, positions may be modified, filled, placed on hold, or withdrawn at any time without prior notice.




- Submission of an application does not guarantee employment, an interview, or an offer. All hiring decisions are made at the sole discretion of the Company.
- Job postings may only specify that applicants must be authorised to work for any employer in India.
- Job posting will not contain any client confidential information.
- Please apply only through the official application process mentioned in the job posting. We do not accept applications sent through personal email addresses.
- By submitting your application, you consent to the collection, storage, and processing of your personal data in accordance with our Privacy Notice. Your information will be used solely for recruitment purposes and handled in compliance with applicable data protection laws.
- We will never request payment at any stage of the recruitment process. All official communications will be sent only from our Company’s authorised domain. If you suspect fraudulent activity, please report it immediately at [email protected].
- We are committed to an inclusive recruitment process. Applicants requiring reasonable accommodation due to a disability may contact the Company’s human resources department at the email address set out above.
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- You confirm that all information provided in your application, curriculum vitae, and supporting documents is complete, accurate, and truthful. Any misrepresentation may result in disqualification from the recruitment process.

📌 GM Administrative Support (Bengaluru)
🏢 Allegis Global Solutions
📍 Bengaluru