Front Office & Reception Management

- Manage the reception area and act as the first point of contact for visitors, clients, vendors, and business associates.
- Attend incoming telephone calls, screen calls and direct them to the appropriate departments or individuals.
- Receive and guide visitors professionally, manage appointments and maintain visitor records.
- Ensure proper coordination of visitor meetings, refreshments and meeting room arrangements.
- Handle incoming and outgoing courier, postal correspondence and documents.
- Maintain a professional and welcoming reception workplace.

Executive Assistance to Co-Vice-Chairperson

- Manage and coordinate appointments, calendars and meeting schedules of senior management.
- Arrange meetings, conference calls and appointments with internal and external stakeholders.
- Coordinate with department heads and concerned employees for management meetings.
- Prepare meeting agendas, circulate meeting invitations and maintain minutes of meetings wherever required.
- Maintain records of instructions, pending assignments and follow-up matters entrusted by senior management.
- Assist in preparing official correspondence, presentations, reports and other management-related documents.
- Handle confidential information and management communications with utmost discretion.

* General Administration & Office Coordination

Coordinate with HR, Finance,



Accounts, Procurement and other departments for routine administrative requirements.

Monitor office stationery, pantry supplies and other essential administrative materials.

Coordinate housekeeping, office maintenance, meeting room readiness and general office upkeep.

Maintain records of courier dispatches, incoming documents, office supplies and administrative activities.

Coordinate with vendors, service providers and other external agencies for office-related requirements.

Assist in travel arrangements, hotel bookings and other logistical requirements of management and visitors.

Ensure timely completion of administrative assignments and follow-ups.

Documentation & MIS

Maintain proper filing systems for incoming and outgoing correspondence and administrative documents.

Prepare and maintain Excel trackers for visitors, meetings, couriers, office supplies and pending activities.

Draft professional emails, letters, meeting notices and internal communications.

Maintain updated contact directories, appointment records and other relevant administrative databases.

Ensure proper documentation, record maintenance and confidentiality of official information.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Front Office Executive cum EA (Bhubaneswar)
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📍 Bhubaneswar