HALBEX IS HIRING

FOUNDER'S OFFICE EXECUTIVE

Strategy, Business Development & Special Projects

Join the Core Leadership Support Team of HALBEX

? Location: Thalassery, Kerala, India

? Employment: Full-Time

✈️ Travel: Domestic and International Travel as Required

? Department: Founder's Office

? Reporting To: Founder & Managing Director

? Work Environment: Dynamic, International Business Environment

ABOUT HALBEX

HALBEX is building a global B2B trade infrastructure focused on halal FMCG food products, connecting India's food supply capabilities with international markets.

We are looking for a highly intelligent, educated, proactive and exceptionally responsible individual to work directly with the Founder and support the company's worldwide development.

This is not a conventional secretary or administrative assistant position. It is an opportunity to become an significant member of the Founder's Office, handling multiple business functions and taking ownership of important assignments from initiation to completion.

KEY RESPONSIBILITIES

- Founder Assistance & Executive Coordination
- Manage the Founder's appointments, meetings, schedules and business communications.
- Coordinate domestic and international business travel.
- Prepare meeting agendas, follow-ups, reports and presentations.
- Track important assignments and ensure timely completion.
- HR & Recruitment Coordination
- Identify suitable candidates for different company positions.
- Coordinate recruitment, interviews and onboarding.
- Maintain employee records and HR documentation.
- Follow up on employee assignments and departmental activities.
- Global Business Research
- Research international markets, countries and business opportunities.
- Identify potential buyers, partners, associations and business networks.
- Research international trade exhibitions, conferences and business events.




- Prepare research reports with verified information and actionable recommendations.
- Government Opportunities & Institutional Relations
- Identify government grants, startup schemes, subsidies and export incentives.
- Research opportunities through government departments and international institutions.
- Identify relevant chambers of commerce, trade associations and industry networks.
- Coordinate applications, documentation and follow-ups.
- Marketing & Business Development Support
- Coordinate marketing research and campaign activities.
- Identify strategic marketing opportunities.
- Research competitors and global market trends.
- Support international brand development and business expansion.
- Special Projects & Execution
- Take ownership of projects assigned directly by the Founder.
- Coordinate with internal departments and external organizations.
- Identify problems, research solutions and recommend actions.
- Follow assignments through until successful completion.
- Provide regular progress reports to the Founder.

EDUCATIONAL QUALIFICATION

- Bachelor's Degree – Mandatory.
- MBA / LLB – Preferred.
- Preferred backgrounds: Business Administration, International Business, Commerce, Economics, Marketing, Human Resources or Law.

Fresh graduates with exceptional intelligence, communication skills and execution capabilities may also apply.

Previous work experience is not mandatory.

ESSENTIAL SKILLS & PERSONAL ATTRIBUTES

We are looking for someone with:

- Excellent English communication – fluent speaking and professional writing are mandatory.




- Strong intelligence and analytical thinking.
- Excellent research and problem-solving abilities.
- Outstanding multitasking and organizational skills.
- Strong ownership and accountability.
- Smart working ability combined with a hardworking attitude.
- Excellent professional email and business communication skills.
- Proficiency in Microsoft Office, Google Workspace and AI tools.
- Ability to learn new subjects and technologies quickly.
- High levels of integrity, confidentiality and trustworthiness.
- Ability to work independently without constant supervision.

TRAVEL & AVAILABILITY
- Must be willing to travel with the Founder whenever business requirements arise.
- Must be comfortable attending business meetings, exhibitions, conferences and institutional visits.
- Must have flexibility to support important business activities outside regular office hours when reasonably required.
- Must be comfortable coordinating with international contacts across different time zones.

Business travel expenses will be covered according to company policy. Working hours, rest periods and leave will follow applicable employment laws.

WHO SHOULD APPLY?

This position is ideal for someone who:

- Wants to work closely with a Founder and understand international business.
- Is ambitious, intelligent and highly organized.
- Can independently research opportunities and convert them into actionable tasks.
- Takes responsibility rather than waiting for repeated instructions.
- Wants to grow professionally alongside an emerging international business.

Gender: Open to all candidates. Female candidates are equally encouraged to apply.

HOW TO APPLY

Send your updated CV along with a short introduction explaining why you believe you are suitable for this position.

? Email: [email protected]

? Website: www.halbex.com

📌 Founder's Office Executive (Thalassery)
🏢 Halbex
📍 Thalassery