Executive – MD’s Office | Technical Coordination, MIS & AI Operations

Swid Renewables Limited is seeking a technically capable, highly organised and proactive professional to work closely with the Managing Director and drive coordination, management follow-ups and execution across the business.

The core responsibility is to ensure that management decisions and delegated responsibilities translate into timely action and measurable outcomes. Strong MIS capabilities, disciplined follow-up and proficiency in using AI agents are essential.

This is a business execution and management coordination role within the MD’s Office. It does not involve personal assistance or personal errands.

Key responsibilities :

Management follow-up and execution

- Track decisions, commitments and responsibilities delegated by the Managing Director.
- Follow up consistently with department heads, managers and relevant teams against agreed deadlines.
- Maintain a central action tracker with clear owners, priorities, due dates, dependencies and status.
- Identify delays and bottlenecks, obtain actionable updates and escalate matters requiring the Managing Director’s intervention.
- Verify completion through relevant records or deliverables before closing action items.

MIS, analytics and management reporting

- Own the preparation and accuracy of MIS reports, dashboards and periodic management updates.
- Compile, organise and analyse information across projects, operations, sales, finance and other functions.
- Highlight performance gaps, overdue commitments, emerging risks and matters requiring decisions.
- Use advanced Excel and relevant reporting tools to turn business data into clear, actionable insights.

AI agents and workflow improvement

- Use AI agents and AI-enabled tools effectively for research, communication review, meeting summaries,



action tracking, reporting and business analysis.
- Build and improve recurring workflows that reduce manual effort and strengthen follow-up.
- Validate AI-generated outputs for accuracy and handle confidential business information with discretion.

Communication and priority management

- Review and manage authorised business communication channels, including email, WhatsApp and incoming calls.
- Prioritise messages, coordinate timely responses and bring urgent or significant matters to the Managing Director’s attention.
- Keep the Managing Director’s task list, pending decisions and follow-up priorities current and readily available.
- Coordinate meetings and prepare agendas, briefing notes, presentations and minutes.
- Maintain organised records of important communication, decisions and supporting documents.

Technical and strategic support

- Understand technical discussions, project updates and operational issues well enough to track commitments and coordinate effectively with relevant teams.
- Support the Managing Director with research, analysis, presentations and strategic initiatives.
- Help translate strategic priorities into practical action plans, milestones and review schedules.

Daily working approach

1. Review communication: Check email, WhatsApp and all designated business communication channels for updates, requests and pending matters.
2. Handle and prioritise: Attend to calls,



messages and correspondence; coordinate responses and flag urgent issues.
3. Maintain the action list: Keep a consolidated, up-to-date list of tasks, decisions, commitments and priorities ready for the Managing Director.
4. Follow up and escalate: Review delegated work with responsible managers, record progress, resolve coordination gaps and escalate delays with a clear summary and proposed next steps.
5. Support strategy: Prepare MIS insights, research and recommendations to support business planning and management decisions.

What we’re looking for

- A technical qualification, preferably a degree or diploma in engineering or a related discipline.
- 5 years+ of relevant experience in management coordination, technical operations, project coordination, MIS or an MD’s/CEO’s office.
- Strong MIS and advanced Excel skills, including data analysis, dashboards and management reporting.
- Practical proficiency in using AI agents and AI-enabled tools, with the ability to demonstrate practical business workflows.
- A proven ability to follow up with managers, hold action owners accountable to agreed timelines and escalate issues with sound judgement.
- Ability to understand technical information and communicate it clearly to management.
- Excellent written and spoken English; Marathi and Hindi would be an advantage.
- Proficiency in Excel, PowerPoint, Word, Outlook and relevant collaboration tools.
- Strong organisational skills, attention to detail and confidence in coordinating with senior colleagues.
- Dependability, discretion and the ability to manage sensitive information and changing priorities.

Candidates should be prepared to demonstrate their MIS skills, approach to management follow-up and practical use of AI agents during the selection process.

📌 Executive – MD’s Office | Technical Coordination, MIS & AI Operations (Pune)
🏢 Swid Renewables
📍 Pune