Department : Founder's Office

Location - Gurgaon Experience

- Up to 1 years

About The Role We are looking for a proactive, well-organised, and tech-savvy Executive Assistant to the Director to work closely with the Director and support the Founder's Office. The candidate will act as a key coordination point between the Director, internal teams, clients, and external stakeholders. The role involves calendar management, meeting coordination, task tracking, follow-ups, documentation, and ensuring the timely execution of decisions and assigned responsibilities.

The ideal candidate should have excellent communication skills, strong ownership, attention to detail, and the ability to manage multiple priorities while maintaining complete confidentiality.

Key Responsibilities

- Director's Office & Calendar Management
- Manage the Director's daily calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings with clients, vendors, partners, and stakeholders.
- Manage meeting invitations, reminders, rescheduling, and logistics.
- Keep the Director updated on upcoming meetings, priorities, and commitments.
- Task Management & Follow-ups
- Coordinate with employees and department heads on tasks assigned by the Director.
- Track task owners, deadlines, progress, and completion status.
- Ensure timely follow-ups and closure of pending activities.
- Identify delays, bottlenecks, and escalations and bring them to the Director's attention.
- Convert meeting discussions and decisions into actionable tasks and track them until completion.
- Communication & Documentation




- Draft professional emails, messages, meeting invitations, and reminders on behalf of the Director.
- Prepare meeting agendas, Minutes of Meeting (MoM), reports, summaries, and presentations.
- Maintain important records, documents, and confidential information.
- Ensure smooth communication between the Director and internal/external stakeholders.
- Client & Stakeholder Coordination
- Coordinate with clients, business partners, vendors, and other external stakeholders.
- Attend meetings or represent the Director whenever required.
- Build and maintain professional relationships.
- Travel to other cities for client meetings, business discussions, events, and official assignments whenever required.
- Events & Business Activities
- Assist in planning and coordinating company events, conferences, meetings, and business activities.
- Manage event-related communication, scheduling, logistics, and follow-ups.
- Suggest improvements in internal coordination and business processes.
- Support the Director with special projects and business-related assignments.
- Business & Operational Coordination
- Stay updated on key activities across different departments.




- Collect updates from teams and provide relevant information to the Director.
- Maintain dashboards, reports, and trackers for ongoing activities.
- Support improvements in task management, communication, and operational processes.

Required Skills & Qualifications

- Excellent verbal and written communication skills.
- Strong organisational, coordination, and follow-up abilities.
- Good command of professional English.
- Proactive attitude with a strong sense of ownership and accountability.
- Ability to manage multiple responsibilities and changing priorities.
- Strong time-management and problem-solving skills.
- Professional, confident, and well-groomed personality.
- Ability to communicate effectively with senior management, clients, and external stakeholders.
- High level of professionalism, discretion, and confidentiality.
- Willingness to travel to other cities for official work whenever required.

Technical Skills & Software Knowledge

- CRM Software
- Project & Task Management Tools
- Communication & Collaboration Tools
- Calendar Management Tools
- Productivity Tools
- Documentation & Reporting Platforms

Preferred Background

- Prior experience as an Executive Assistant, Personal Assistant, Founder's Office Executive, Director's Office Executive, or in Business Operations.
- Experience working directly with Founders, Directors, CEOs, or senior management.
- Experience in client coordination, business meetings, and cross-functional follow-ups.
- Experience in a SaaS or product-based company will be an added advantage.

📌 Executive Assistant to the Director (Gurugram)
🏢 YO IT CONSULTING
📍 Gurugram