Position Title

Dy. Manager / Manager – EXIM (Pharmaceutical Exports)

Department

Supply Chain / Finance / Regulatory & Compliance

Reporting To

Head – Supply Chain / Finance / Operations (as applicable)

Location

Thane

Position Overview The Manager – EXIM is responsible for managing end‑to‑end export–import regulatory compliance for pharmaceutical products , with specific focus on DGFT, Foreign Trade Policy (FTP), Customs, ICEGATE, and export incentive schemes .

The role ensures timely availability, optimal utilization, and closure of export authorisations , accurate realization of incentives, strong audit defensibility, and seamless coordination with internal and external stakeholders in a regulated pharmaceutical environment.

Key Responsibilities

1. Regulatory Compliance & Governance

- Ensure full compliance with Indian Foreign Trade Policy (FTP) , DGFT regulations , Customs laws , and ICEGATE requirements applicable to pharmaceutical exports.
- Track and interpret amendments, notifications, public notices, and circulars impacting pharma exports and advise management on implications.
- Act as the internal regulatory expert for all DGFT, FTP, and Customs‑related matters.
- Ensure adherence to compliance expectations for regulated and semi‑regulated export markets .

2. License & Authorization Management

- Manage the complete lifecycle of:
- Advance Authorisations
- EPCG Licenses
- Any other DGFT‑issued approvals relevant to pharma exports
- Monitor utilization, export obligation fulfillment, timelines, and extensions to minimize compliance risk.
- Lead closure and redemption of licenses, including resolution of pending obligations and deviations.
- Support recent applications, amendments, and extensions of Advance Authorisation and EPCG licenses.

3. Export Incentives & Financial Reconciliation

- Manage and reconcile pharma export incentives including:
- RoDTEP
- Duty Drawback
- Ensure reconciliation between:




- Books of Accounts
- ICEGATE records
- Actual receipts
- Investigate mismatches and coordinate rectifications with Finance, Customs authorities, and consultants.
- Maximize benefit realization while maintaining regulatory integrity.

4. Documentation, Certification & Submissions

- Coordinate and obtain Chartered Accountant certificates , including:
- FOB certification
- Consumption statements
- Export house certification
- Redemption‑related certifications
- Ensure accurate and compliant data submission to DGFT and consultants.
- Maintain structured documentation and audit trails for all regulatory filings and applications.

5. Stakeholder & Consultant Management

- Liaise effectively with internal teams:
- Manufacturing Plants
- Quality & Regulatory
- Logistics & Supply Chain
- Finance & Accounts
- Coordinate with external stakeholders:
- DGFT consultants
- Customs Clearing Agents
- Chartered Accountants
- Export Promotion Councils
- Government authorities
- Ensure timely document collation, validation, submission, and follow‑up.

6. Portal & System Administration

- Manage filings and data integrity on:
- DGFT Portal
- ICEGATE
- Update and maintain organization, license, and authorization details as required.
- Ensure system data aligns with physical documentation and financial records.

7. Audits, Notices & Risk Management

- Handle and respond to:
- Show cause notices
- Summons and communications from DGFT and Customs
- Coordinate responses with consultants, legal advisors, and management.
- Address audit queries (internal,



statutory, government) related to import–export and incentive schemes.
- Ensure strong audit defensibility in line with pharma compliance expectations.

8. MIS, Reporting & Controls

- Prepare and circulate periodic Management Information System (MIS) reports covering:
- License status and closures
- Pending export obligations
- Incentive claims and realizations
- Maintain robust tracking mechanisms with weekly or fortnightly reviews.
- Escalate compliance risks, delays, or regulatory issues to management promptly.
- Maintain structured record retention and document control.

9. Continuous Improvement & Advisory

- Identify opportunities to improve EXIM compliance processes in pharma operations.
- Advise management on favorable export schemes, incentives, and strategic trade benefits.
- Assist in defining and monitoring scopes of work for EXIM consultants and partners.

Key Performance Indicators (KPIs)

- Timely closure of Advance Authorisations and EPCG licenses
- Zero regulatory non‑compliances or penalties
- Accurate and timely realization of export incentives
- Audit‑ready documentation and regulatory correspondence
- Effective risk escalation and issue resolution

Qualifications & Experience

- Bachelor’s degree in Commerce / Finance / Management / Pharmacy (MBA preferred)
- 6–9 years of experience in EXIM / international trade compliance , preferably in the pharmaceutical or life sciences industry
- Strong working knowledge of:
- DGFT procedures
- FTP provisions
- Customs and ICEGATE processes

Skills & Competencies

- Strong regulatory and compliance orientation
- High attention to detail and documentation discipline
- Excellent coordination and stakeholder management skills
- Analytical skills for incentives reconciliation and risk evaluation
- Ability to work independently in a regulated pharma environment

📌 Deputy Manager - EXIM (Mumbai)
🏢 Inventia Healthcare
📍 Mumbai