: Office Manager

∙Key Responsibilities

∙Purchasing & Vendor Coordination

∙Manage purchasing activities by communicating with vendors and suppliers.

∙Coordinate purchase orders and follow up on pending orders.

∙Review product requirements, pricing, quantities, and availability.

∙Maintain communication with vendors regarding order status and delivery timelines.

∙Track purchasing activities and ensure materials are ordered as required.

∙Maintain organized purchasing records and documentation.

∙Shipping & Delivery Logistics

∙Coordinate and monitor daily shipping and delivery schedules.

∙Review delivery requirements, material availability, and destination details.

∙Organize delivery schedules across multiple locations and job sites.

∙Coordinate deliveries to different regions, including North Bay, Muskoka, Toronto, and surrounding areas.

∙Help organize delivery routes to minimize unnecessary travel, overlapping trips, and transportation costs.

∙Communicate schedule updates and delivery changes with the on-site team.

∙Monitor delivery plans and ensure materials are assigned to the correct destinations.

∙Administrative & Office Management

∙Manage incoming emails and general business correspondence.

∙Respond to routine customer and vendor inquiries.

∙Maintain calendars, schedules, and follow-ups.

∙Handle administrative coordination and maintain organized records.

∙Support the management team with daily operational and administrative requirements.





∙Ensure important communications and pending tasks are followed up on.

∙Operational Coordination

∙Act as a centralized coordination point between the office, vendors, and on-site team.

∙Help coordinate staff schedules, work assignments, and site-related requirements where needed.

∙Keep track of ongoing deliveries, purchasing requirements, and operational updates.

∙Support the on-site team by handling administrative and coordination tasks remotely.

∙Identify scheduling conflicts and communicate changes promptly.

∙Help improve workflow efficiency, particularly during the busy summer season.

∙Required Skills & Qualifications

∙Previous experience in office administration, office management, purchasing, logistics,

or operations coordination.

∙Experience communicating with vendors, suppliers, and customers.

∙Strong understanding of purchasing processes, order tracking, and vendor coordination.

∙Ability to manage shipping schedules, delivery planning, and multiple logistical requirements.

∙Strong organizational and multitasking abilities.

∙Excellent written and verbal communication skills.

∙Valuable attention to detail when reviewing orders, quantities, pricing, and schedules.

∙Ability to manage multiple priorities and work independently.

∙Proficiency in Microsoft Office, spreadsheets, email, and scheduling tools.

∙Ability to learn and work with the company's existing operational and delivery management systems.

US shift

Salary- 4-4.2 LPA

📌 Administrative Assistant (India)
🏢 Clerk-Tech
📍 India