Key Responsibilities
Ledger creation/updation- Address,Bank details, MSME details,GST No., Pan No, Mobile No, mail I'd
Booking PO and WO as receive from concern stream whether it is pending to receive follow up with purchase department.
Booking purchase bill entry and purchase service bill entry. Before booking these bills firstly we have to check these bills are should be match as per PO or WO with quantity,Rate etc. Check whether Project name and signature of the Purchase head should be clearly mentioned or not.
Deduct TDS as per prescribed rate and the due dates.
Key Requirements
Prepare Fixed Assets details
Prepare Prepaid expenses and Provision for expenses details in excel and booked
Prepare all driver's overtime sheet once in a month and send to HR
Booked all credit card expenses incurred during the month.
Follow up with concern stream for non receipt of bill/invoice, GST deposit issues and other details
Follow up with concern stream for MSME Creditors details
Book rent , electricity, EMI Interest, transports bill, Insurance bills and any such kind of expenses which relates to company expenses
Book Tour bills and conveyance bill as per HR Policy and take approval if required
Vendor Reconcilaition before making any payment
NSIC Payments, NSIC Reconciliation
Technical & Software Skills
Preparation of cheque, NEFT/RTGS. After making payments circulate the UTR Number and other details through mail to the concern stream
Booking bank payment entries ,Prepare Bank reccociliation and credit card reconciliation
Reconciliation of Loan statement
Circulate the bank receipts transaction through mail to all concerned stream
After posting entries attach all supporting documents with all types of vouchers
Before making site advance first we take approval from higher authority then check with ledger balance
Reporting To: Department Head / GM
Preferred Skills
Prepare payable status within a week
Maintain rent agreement, consultancy agreement, contract agreement and loan agreeement, Maintain Fixed assets file etc
Mail registration certifiacte , KYC to all concerned person when required