Job Description – Executive Assistant (EA) + Admin

Hiring

Full-Time

Job Title: Executive Assistant (EA) + Admin

Location: Surat, Gujarat

Experience: Minimum 2+ Years

Employment Type: Full-Time

Job Overview

We are looking for a well-organised, proactive, and responsible Executive Assistant (EA) + Admin to support management with daily administrative and executive activities. The candidate will be responsible for managing schedules, coordinating meetings, handling documentation, tracking tasks, and ensuring smooth office operations.

The ideal candidate should have excellent communication, coordination, and follow-up skills, along with the ability to handle multiple responsibilities independently.

Key Responsibilities
Executive Assistance
Manage management's calendar, appointments, meetings, and schedules.
Coordinate meetings and send timely reminders.
Provide day-to-day administrative support to management.
Task Management & Follow-ups
Track pending tasks and ensure timely completion.
Follow up with employees, vendors, and external parties.
Maintain task trackers and share regular updates with management.
Office Administration
Manage daily office administrative activities.
Coordinate with vendors and service providers.




Monitor office supplies and other administrative requirements.
Documentation & Reporting
Maintain important documents, records, reports, and trackers.
Prepare presentations and reports as required.
Ensure proper filing and documentation.
Coordination & Communication
Coordinate with management, employees, clients, and vendors.
Handle professional communication and follow-ups.
Support interdepartmental coordination.
Travel & Event Coordination
Arrange business travel, hotel bookings, and meeting schedules.
Assist in organising business meetings and company events.

Required Skills & Qualifications
Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, Admin Executive, or in a similar role.
Excellent verbal and written communication skills.
Good knowledge of MS Office (Excel, Word, PowerPoint) and Google Workspace.
Robust organisational, coordination, and follow-up skills.
Ability to multitask and manage priorities effectively.
Valuable problem-solving and time-management abilities.
Skilled attitude with attention to detail.
Ability to maintain confidentiality and work independently.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant Ea + Admin Surat
🏢 Qelvanta Solutions
📍 Surat