Job Description: Office Manager ∙Key Responsibilities

- Purchasing & Vendor Coordination
- Manage purchasing activities by communicating with vendors and suppliers.
- Coordinate purchase orders and follow up on pending orders.
- Review product requirements, pricing, quantities, and availability.
- Maintain communication with vendors regarding order status and delivery timelines.
- Track purchasing activities and ensure materials are ordered as required.
- Maintain organized purchasing records and documentation.
- Shipping & Delivery Logistics
- Coordinate and monitor daily shipping and delivery schedules.
- Review delivery requirements, material availability, and destination details.
- Organize delivery schedules across multiple locations and job sites.
- Coordinate deliveries to different regions, including North Bay, Muskoka, Toronto, and

surrounding areas.
∙Help organize delivery routes to minimize unnecessary travel, overlapping trips, and
transportation costs.

- Communicate schedule updates and delivery changes with the on-site team.
- Monitor delivery plans and ensure materials are assigned to the correct destinations.
- Administrative & Office Management
- Manage incoming emails and general business correspondence.
- Respond to routine customer and vendor inquiries.
- Maintain calendars, schedules, and follow-ups.
- Handle administrative coordination and maintain organized records.
- Support the management team with daily operational and administrative requirements.




- Ensure important communications and pending tasks are followed up on.
- Operational Coordination
- Act as a centralized coordination point between the office, vendors, and on-site team.
- Help coordinate staff schedules, work assignments, and site-related requirements where

needed.

- Keep track of ongoing deliveries, purchasing requirements, and operational updates.
- Support the on-site team by handling administrative and coordination tasks remotely.
- Identify scheduling conflicts and communicate changes promptly.
- Help improve workflow efficiency, particularly during the busy summer season.
- Required Skills & Qualifications
- Previous experience in office administration, office management, purchasing, logistics,

or operations coordination.

- Experience communicating with vendors, suppliers, and customers.
- Strong understanding of purchasing processes, order tracking, and vendor coordination.
- Ability to manage shipping schedules, delivery planning, and multiple logistical

requirements.

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Positive attention to detail when reviewing orders, quantities, pricing, and schedules.
- Ability to manage multiple priorities and work independently.
- Proficiency in Microsoft Office, spreadsheets, email, and scheduling tools.
- Ability to learn and work with the company's existing operational and delivery

management systems.

US shift
Salary- 4-4.2 LPA

📌 Administration Assistant - Fully remote (India)
🏢 Clerk-Tech
📍 India