Job Code : JGI/EA

Position Title

Executive Assistant to Jt. CEO

Location

Badlapur (Plot F2), District Thane

Working Days & Timings

Monday to Saturday | 8:00 AM - 4:30 PM

About the Company

John Galt International is a 45-year-old, award-winning heavy fabrication company based in Badlapur, Maharashtra. We are a national award-winning Defence Equipment Supplier , directly registered with all three Indian Armed Forces.

Our expertise spans across manufacturing and fabrication of:

- Process equipment (storage tanks, heat exchangers, pressure vessels, reactors)
- Structural equipment (girders, pre-fabricated structures, mining equipment)

We operate 3 manufacturing units with over 15,000 sq. meters of fabrication space . Our workforce includes a dynamic team of 20+ engineers and 250+ skilled workmen . We are a TQM-certified organization focused on continuous growth in scale, capability, and geographic reach.

Role Summary

The Executive Assistant will work closely with the Joint CEO and act as a key coordination and execution support function . The role demands exceptional follow-up skills, strong communication ability, and high ownership in driving daily operational priorities.

This position is critical in ensuring timely execution, internal coordination, and communication discipline across departments .

Key Responsibilities1. Executive Support

- Manage and maintain the Jt. CEO’s calendar, meetings, and schedules
- Prepare agendas, briefing notes, and supporting documents

2. Follow-ups & Coordination (Core Responsibility)

- Ensure strict follow-ups on assigned tasks across departments
- Track progress of ongoing projects and report status regularly
- Send reminders, escalate delays, and ensure closure of action points

3. Meeting Management

- Schedule,



organize, and coordinate internal and external meetings
- Prepare accurate Minutes of Meeting (MoM) and circulate promptly
- Monitor execution of action items discussed in meetings

4. Communication & Stakeholder Management

- Coordinate with internal teams (engineering, production, accounts, etc.)
- Interface with external stakeholders when required
- Maintain professional communication across all levels of the organization

5. Documentation & Reporting

- Maintain records, reports, trackers, and MIS data

- Work extensively on MS Excel and Word for reporting and tracking :

- Ensure proper documentation and filing systems

Key Skills & Competencies

- Excellent follow-up and execution discipline (most critical requirement) :

- Strong command over written and spoken English :

- Proficiency in MS Office (Excel, Word, Outlook) :

- Ability to handle pressure and multitask effectively

- Strong interpersonal skills and confidence to interact across hierarchy

- High level of accountability, ownership, and professionalism

Eligibility Criteria

- Prior experience as Executive Assistant / Office Coordinator to MD/CEO :

- Experience in organizations with ₹50+ crore turnover preferred :

- Minimum 3-7 years of relevant experience

Compensation

- Salary Range :₹30,000 - ₹40,000 per month (based on experience and fit)

Why Join Us

- Opportunity to work directly with leadership
- Exposure to high-level decision-making and operations
- Growth-oriented and performance-driven setting
- Stable organization with strong industry reputation

Job Types : Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Perks :

- Cell phone reimbursement
- Provident Fund

Language :

- English (preferred)

Work Location: In person

📌 Executive Assistant (Badlapur)
🏢 John Galt International
📍 Badlapur