Job Title : Executive Assistant
Location : Pune
About Barclays Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.
Risk and Control Objective Take ownership for managing risk and strengthening controls in relation to the work you do.
Working Flexibly
Hybrid Working Structured hybrid role
Introduction : To provide world class administrative support at an executive level. The individual requires strong initiative and sound judgement, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.
What will you be doing? Document control, maintaining incoming & out going documents. â-ª Arrange conferences, meetings, and travel reservations for office personnel. â-ª Compose, type, and distribute meeting notes, routine correspondence, and reports. â-ª Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. â-ª Locate and attach appropriate files to incoming correspondence requiring replies. â-ª Mail newsletters, promotional material, and other information. â-ª Maintain scheduling and event calendars. â-ª Coordinate conferences and meetings. â-ª Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases.
â-ª Ordering and maintaining stationery and equipment supplies â-ª Coordinate visits by VIPs and stakeholders â-ª Ensure Organizational charts up to date Priorities â-ª Relieve The CXO of administrative detail, all projects â-ª Coordinate work flow â-ª Update and chase delegated tasks to ensure progress to deadlines â-ª Take initiative in manager's absence â-ª Keep projects on schedule â-ª Maintain procedures manual to ensure consistent performance of routines â-ª Communication â-ª Compose correspondence/reports for own or manager's signature â-ª Arrange essential mail in priority action order for boss â-ª Check deadlines on incoming requests and put preliminary work in play â-ª Research, draft or abstract reports Communication â-ª Attend to general enquiries â-ª Arrange "call-backs" to protect boss's time â-ª Provide back-up materials for call-backs Appointments/Meetings â-ª Maintain calendar; ascertain which events require boss's presence â-ª Fix commitments to maximize boss's time efficiency; Allow decision/desk time when boss chairs meetings: â-ª Prepare agenda in advance Arrange meeting facilities â-ª Prepare action minutes Confidentiality â-ª Perform to earn full confidence â-ª Assure discreet handling of all business Client Visits â-ª Screen to control interruptions â-ª Provide back-up data as needed â-ª Arrange amenities as needed
What we’re looking for : â-ªAny Graduation degree.
Technical Skills/Competencies Knowledge and Expertise Strong communication skills â-ª Delivery Management â-ª Commercial Management â-ª Transformational Change Management â-ª Regulatory and Risk â-ª Communication and presentation â-ª Relationship Management Strong communication skills
Skills that will help you in the role : 12-15 years of relevant work experience Expert level experience with Outlook, calendar management, concur, senior visits and organizing travel and visas
Where will you be working? Pune
Be More at Barclays Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details. Purpose, Values and Mindset We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common positive and the long term.
Our values underpin everything we do : Respect, Integrity, Service, Excellence and Stewardship. Respect We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution. Integrity We operate with honesty, transparency and fairness in all we do. Service We act with empathy and humility, putting the people and businesses we serve at the centre of what we do. Excellence We champion innovation, and use our energy, expertise and resources to make a positive difference. Stewardship We prize sustainability, and are passionate about leaving things better than we found them. Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive. Empower Trust and support each other to deliver. Make decisions
📌 Executive Assistant (Pune)
🏢 Barclays
📍 Pune