1. Travel Coordination & Logistics

- Plan, book, and confirm travel arrangements for employees and executives visiting client sites, factories, or vendor locations.
- Handle bookings for train, bus, flight tickets, and cab arrangements for pick-up and drop-off as per approved schedules.
- Maintain updated travel itineraries for all staff on site visits and coordinate with site managers for arrival and departure planning.
- Liaise with travel vendors and platforms for cost-effective and timely bookings.
- Track travel expenses, collect invoices, and maintain proper documentation for reimbursements and accounting.
- Manage any changes, cancellations, or rescheduling of travel plans efficiently.
- Prepare weekly and monthly travel summary reports for HR/Admin.

2. Guest & Visitor Management

- Coordinate travel and accommodation for visiting architects, designers, suppliers, and clients.
- Arrange airport or station transfers and ensure timely pick-up/drop-off for all guests.
- Greet and assist all guests upon arrival, ensuring a professional and hospitable experience.
- Maintain a daily visitor logbook and communicate arrivals to the relevant departments.

3. Coordination & Administrative Support

- Support HR and Admin departments with daily coordination tasks related to employee movement, attendance, and logistics.
- Maintain accurate databases of preferred vendors for travel, transport, and hospitality.
- Ensure advance travel approvals are taken before bookings and follow company policy for expense claims.




- Assist in planning logistics for company events, site visits, and team off-sites.
- Maintain and update emergency contact and travel support numbers for employees.

4. Documentation & Compliance

- Maintain organized files for all bookings, invoices, vendor details, and payment records.
- Ensure vendors (cab, travel agents, hotels) have valid business licences and GST documents.
- Coordinate with the Accounts department for payment tracking and settlement.
- Maintain confidentiality of executive and company travel schedules.

Qualifications & Experience

- Bachelor’s degree in Business Administration, Hospitality, or related field.
- 2-4 years of experience in travel coordination, office administration, or reception management (preferably in a corporate or manufacturing setup).
- Solid knowledge of online booking platforms (IRCTC, airline portals, bus aggregators, cab services).
- Proficiency in MS Office (Excel, Outlook, Word).

Key Skills & Attributes

- Excellent communication and interpersonal skills.
- Strong coordination and multitasking ability.
- High sense of responsibility and punctuality.
- Organized, polite, and presentable demeanor.
- Problem-solving attitude and quick response in emergencies.
- Ability to maintain discretion and professionalism.

Job Type : Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits :

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Travel Desk Executive (Surat)
🏢 maanavi homes
📍 Surat