Job Title : Admin Executive (Immediate Joiner Preferred)

Company : Edhas Biofuel Refinery Pvt. Ltd.

Experience : 2-4 Years

Location : Adajan, Surat, Gujarat

Time : 09:00 AM to 07:00 PM

Job Summary

We are looking for an Admin Executive to manage day-to-day office administration activities, vendor coordination, housekeeping supervision, travel arrangements, communication management, and overall administrative support. The role requires ensuring smooth office operations, maintaining workplace discipline and cleanliness, and supporting management with effective administrative coordination.

Key Responsibilities

1. Office Administration

i. Manage day-to-day office administration and general administrative support activities.

ii. Manage calendars, schedule meetings, and coordinate appointments for team members.

iii. Prepare and organize documents, reports, presentations, and office records.

iv. Support management in handling routine office operational requirements.

2. Data Management & Documentation

i. Maintain accurate electronic and physical records, files, agreements, and documentation.

ii. Assist in data entry, MIS reporting, and administrative record management.

iii. Ensure confidentiality and compliance in document handling.

iv. Maintain administrative reports and support documentation for audits or reviews.

3. Housekeeping & Facility Management

i. Supervise housekeeping staff and monitor their attendance and daily activities.

ii. Ensure office cleanliness, hygiene, and upkeep of all common areas.

iii. Coordinate maintenance activities for office infrastructure and facilities.

iv. Monitor pantry arrangements, office supplies,



and general facility requirements.

4. Vendor Management & Procurement Coordination

i. Coordinate with vendors for office-related supplies and services.

ii. Obtain quotations, compare rates, and negotiate pricing for cost effective procurement.

iii. Process purchase requests and ensure timely availability of required materials.

iv. Maintain vendor records and monitor service quality.

5. Travel & Administrative Support

i. Manage travel bookings and arrangements for employees and directors.

ii. Coordinate hotel bookings, transportation, and travel schedules.

iii. Maintain records related to travel and administrative expenses.

6. Office Management

i. Manage office supplies, equipment, and facilities maintenance requirements.

ii. Coordinate repair and maintenance activities with service providers.

iii. Ensure the office environment is organized and conducive to productivity.

iv. Support smooth day-to-day office functioning.

Requirements :

- Graduate in Business Administration / Commerce / Any Discipline.
- Experience in vendor coordination, housekeeping supervision, travel management, and office administration.
- Strong negotiation and quotation handling skills.
- Basic computer knowledge and proficiency in Microsoft Office (Excel, Word, etc.) for reporting.

Skills Required :

- Office administration and facility management skills.
- Vendor coordination and negotiation abilities.
- Positive communication and interpersonal skills.
- Strong organizational and problem-solving abilities.
- Attention to detail and multitasking capability.

Pay: Up to ₹300,000.00 per year

Work Location: In person

📌 Admin Executive (Surat)
🏢 Edhas Biofuel Refinary
📍 Surat