Role & responsibilities:

Academic Coordination

- Prepare and manage academic timetables and schedules.
- Coordinate faculty allocation and ensure classroom coverage in case of faculty absence.
- Monitor the smooth execution of daily academic activities.
- Assist in planning and implementing academic calendars.

Attendance & Records

- Maintain attendance records of visiting faculty and staff.
- Verify and maintain student and faculty documentation.
- Ensure accurate academic records and reports are updated.

Communication

- Draft and circulate academic notices, circulars, and official communications.
- Send reminder emails to defaulter students regarding attendance, assignments, or other academic requirements.
- Coordinate communication between faculty, students, parents, and management.

Meeting Coordination

- Organize internal meetings, workshops, seminars, and academic events.
- Prepare meeting agendas and record Minutes of Meetings (MoM).
- Circulate MoMs to stakeholders and ensure follow-up on action items.

Student & Parent Support

- Address and resolve academic queries and concerns raised by students and parents.
- Provide guidance regarding academic processes, schedules,



and university policies.
- Support the admission process by assisting prospective students and verifying admission documents.

Event & Workshop Management

- Coordinate academic workshops, guest lectures, seminars, conferences, and institutional events.
- Liaise with internal departments and external speakers for successful event execution.

Documentation & Compliance

- Verify student admission documents and maintain proper records.
- Ensure confidentiality and secure handling of all academic and student-related documents.
- Maintain departmental files and reports in accordance with university policies.

Preferred candidate profile :

- Excellent verbal and written communication skills.
- Strong organizational and coordination abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to prepare reports, circulars, and Minutes of Meetings.
- Positive interpersonal and problem-solving skills.
- Ability to multitask and work under deadlines.
- High level of integrity and confidentiality.

📌 Academic Coordinator (Pimpri-Chinchwad)
🏢 Symbiosis Society
📍 Pimpri-Chinchwad