Goals and deliverables:

Artwork Project Specialist

1. Mission & Task The Artwork Project Specialist serves as the central point of coordination for all artwork creation and change requests across multiple stakeholders including Regulatory, Marketing, Manufacturing, and Supply Chain. This role ensures end-to-end (E2E) artwork process management with full compliance to regulatory, technical, and quality standards while maintaining optimal timelines and KPI performance.

2. Key Responsibilities:1

. Project ManagementAct as central coordinator for all artwork creation and change requests across global stakeholders.Monitor task progress for each stage of the end-to-end artwork process and ensure timely completion of all steps in the artwork management process.Bundle changes whenever feasible to reduce impact on Value-ChainManage communication between artwork creators/agencies and internal stakeholders.Handle task rejections and reassign work when artwork does not meet requirements.

2. Quality Assurance & ValidationValidate that all mandatory briefing information is available before artwork creation begins.Review and ensure completeness of briefing information from all stakeholders.Perform initial artwork acceptance checks using defined tools (checklists and digital proofreading)Conduct quality checks and reviews of uploaded artwork using digital comparison solutions.Ensure compliance with corporate standards before internal approvals.

3. Stakeholder Management Assign artwork creators/agencies and manage artwork creation and revision communications.Coordinate with Regulatory Affairs, Marketing,



Manufacturing, and Supply Chain teams.Follow up with stakeholders through system discussion panels for missing information.Escalate issues through defined escalation levels when necessary.

4. System & Documentation Management Perform artwork completion tasks in the artwork management system. Verify availability of GMIDs, codes, and compliance dates before proceeding to Finished Goods Planning Log and enforce communications in the Artwork Management System for traceability purposes.

5. Performance Monitoring Provide KPI oversight to ensure process performance and compliance, conduct monthly dashboard reviews of artwork implementations. Communicate results of monthly dashboard reviews to all stakeholders. Monitor compliance dates and ensure timely implementation. Identify main deviations’ drivers for Corrective Actions implementation.

3. Required Experience:• Experience with global cross-functional teams• Coordinator experience in pharma or related industry company• Project management (3Y of project experience)• Knowledge of GxP and Regulatory issues reference packaging and artwork is an advantage.

4. Required Skills:• Strong project management and organization skills• Ability to adapt to fast changes, proactivity and flexibility with priorities, flexibility to adapt to constantly changing business workplace.• Ability to cope with pressure,• Assertiveness and clarity in personal communication and expression• Process oriented

Pay: ₹100,000.00 - ₹1,200,000.00 per year

Work Location: In person

📌 Artwork Project Specialist (Hyderabad)
🏢 Quantabase Technologies
📍 Hyderabad