Company: N. Kannalagan Company
Location: Madurai, Tamil Nadu
Employment Type: Full-time | Work from Office
Experience: 2–5 Years
Salary: ₹13,000–₹16,000 per month (Negotiable based on experience and skills)

About the Company

N. Kannalagan Company is a growing business in the automobile and heavy commercial vehicle spare parts industry. As we expand our business operations, we are strengthening our internal systems, administrative processes and organisational structure.

We are looking for a proactive, responsible and highly execution-driven Admin & Operations Executive who can independently manage and coordinate our back-office and administrative activities.

Job Summary

The Admin & Operations Executive will be responsible for managing day-to-day office administration, employee records, documentation, MIS reporting, vendor coordination, expense tracking and interdepartmental communication.

The ideal candidate should have strong organisational skills, excellent follow-up discipline, good Excel knowledge and the ability to take ownership of assigned responsibilities and complete tasks within deadlines.

We are looking for someone who takes initiative, identifies problems, finds solutions and ensures that work gets completed without constant supervision.

Key Roles & Responsibilities1. Office Administration

- Manage daily office administration and general operational activities.
- Ensure proper maintenance of office facilities, infrastructure and assets.
- Coordinate housekeeping, maintenance and office requirements.
- Maintain stationery, office supplies and asset registers.
- Monitor administrative expenses and ensure proper documentation.

2. HR & Employee Administration

- Maintain employee attendance, leave and permission records.
- Maintain employee databases and personal documentation.
- Coordinate employee joining, onboarding and exit formalities.
- Support recruitment activities, interview scheduling and candidate coordination.
- Prepare monthly attendance and payroll input reports.
- Coordinate implementation of company policies and administrative procedures.

3. Accounts & Finance Coordination

- Collect and maintain purchase bills, invoices and expense documents.
- Maintain administrative expense records and supporting documents.
- Coordinate with the accounts team for pending bills and payment follow-ups.




- Maintain petty cash supporting records as authorised.
- Track vendor invoices and pending documentation.
- Assist in audit preparation and financial documentation.

4. MIS & Reporting

- Prepare daily, weekly and monthly administrative reports.
- Maintain Excel and Google Sheets trackers.
- Collect and consolidate reports from different departments.
- Monitor pending activities and ensure timely follow-ups.
- Prepare employee, expense, vendor and administrative reports.
- Maintain data accuracy and reporting discipline.

5. Vendor & Purchase Coordination

- Maintain vendor databases and contact information.
- Collect quotations and prepare comparative statements.
- Coordinate purchase requirements and vendor follow-ups.
- Monitor order and service delivery status.
- Coordinate with vendors regarding invoices, documentation and payment status.

6. Documentation & Record Management

- Maintain physical and digital company records.
- Organise employee files, agreements, licences and official documents.
- Maintain document filing and retrieval systems.
- Track important document expiry and renewal dates.
- Ensure confidentiality and proper handling of company information.

7. ERP, CRM & Digital Administration

- Maintain and coordinate administrative records in company software.
- Work with ERP, CRM and other business applications.
- Manage official emails, digital documents and shared folders.
- Maintain software subscription and renewal records.
- Support digitalisation and automation of administrative activities.

8. Interdepartmental Coordination

- Coordinate with Sales, Accounts, Purchase, Warehouse, HR and Marketing teams.
- Follow up on pending tasks and departmental requirements.
- Track assigned activities and ensure deadlines are met.
- Organise internal meetings and maintain meeting records.
- Escalate delays and operational issues to management.

9. Process Improvement & Execution

- Develop and maintain administrative checklists and SOPs.




- Identify gaps in existing administrative processes.
- Suggest improvements to increase productivity and efficiency.
- Introduce systematic task tracking and reporting methods.
- Ensure assigned activities are completed accurately and on time.

Required Skills & Qualifications

- Any bachelor's degree; BBA / B.Com preferred.
- 2–5 years of experience in Administration, Office Management, Back-office Operations or Operations Coordination.
- Good knowledge of MS Excel, Word and Google Sheets.
- Knowledge of Excel formulas, Pivot Tables, VLOOKUP/XLOOKUP and MIS reporting.
- Experience in documentation, data management and report preparation.
- Familiarity with ERP / CRM software is preferred.
- Good written and verbal communication skills in Tamil and English.
- Strong organisational, coordination and time-management skills.

Desired Personality & Behavioural Competencies

We are looking for candidates who demonstrate:

- Strong ownership mentality and accountability.
- Highly proactive and execution-oriented attitude.
- Go-getter mindset with an achievement-driven approach.
- Strong follow-up and task closure discipline.
- Ability to work independently with minimal supervision.
- Positive problem-solving and decision-making skills.
- Ability to manage multiple tasks and deadlines.
- High level of discipline and attention to detail.
- Integrity and confidentiality.
- Willingness to learn, adapt and grow with the organisation.

Performance Expectations

The selected candidate will be evaluated based on:

- Timely completion of assigned responsibilities.
- Accuracy of documentation and reports.
- Effective coordination with different departments.
- Proper maintenance of employee and company records.
- Timely follow-up and closure of pending activities.
- Quality of MIS reporting.
- Improvements in administrative processes and productivity.

What We Offer

- Opportunity to work with a growing business organisation.
- Exposure to multiple business functions and operations.
- Opportunity to develop administrative and managerial skills.
- Performance-based career growth.
- A professional working environment with opportunities to take ownership and responsibilities.

Job Types: Full-time, Contract

Pay: ₹13,000.00 - ₹16,000.00 per month

Work Location: In person

📌 Admin & HR Executive (Madurai)
🏢 Kannalagan
📍 Madurai