Job Description – Executive Assistant to Director (Technical Background)

SPD CONSTRUCTIONS LIMITED | (https://spdcl.in/)

Position: Executive Assistant to Director (Technical Background)

Department: Management / Administration

Location: Kolkata, West Bengal

Experience: 5–10 Years

Salary: Rs. 40,000/- to Rs. 70,000/-

Qualification: B.E. / B.Tech Civil Engineering or equivalent technical qualification.

Industry Preference: Building Construction / Real Estate / Infrastructure / EPC

Contact No.:

- Call & WhatsApp: +91-(phone hidden)
- Email Id: [email protected]

1. Job Purpose

To provide high-level executive and administrative support to the Director by managing day-to-day coordination, facilitating communication between departments, monitoring key assignments, preparing management reports, and ensuring timely follow-up on strategic and operational matters.

The role requires a technically qualified professional with an understanding of construction operations, project management, and real estate activities who can effectively coordinate with internal teams, project sites, consultants, clients, and other stakeholders on behalf of the Director.

2. Key Roles & Responsibilities

A. Executive & Management Support

- Provide comprehensive executive assistance to the Director in daily business and operational activities.
- Manage the Director's calendar, schedule meetings, appointments, and official engagements.
- Prepare meeting agendas, presentations, minutes of meetings (MoM), and management reports.
- Maintain confidentiality of sensitive business information, management decisions, and official correspondence.
- Prioritize and coordinate important assignments and ensure timely completion.

B. Technical & Project Coordination

- Coordinate with Project Managers, Site Engineers, Department Heads, and other technical teams regarding ongoing construction projects.
- Monitor project progress, milestones, deliverables, and pending activities.
- Collect and consolidate project-related updates, progress reports,



and MIS from various project sites.
- Follow up on technical issues, project bottlenecks, material requirements, and other critical matters with concerned departments.
- Assist the Director in reviewing project-related documents, technical reports, BOQs, project schedules, and other relevant information.
- Coordinate with clients, architects, consultants, contractors, and other external stakeholders whenever required.

C. Interdepartmental Coordination & Follow-up

- Act as a coordination link between the Director and various departments, including Projects, Planning, Billing, QA/QC, Procurement, Finance, HR, and Administration.
- Track important instructions and decisions given by the Director and ensure proper follow-up.
- Obtain regular updates from concerned departments on assigned tasks and pending matters.
- Escalate critical issues and delays to the Director for timely intervention.

D. Documentation & Reporting

- Prepare and maintain management dashboards, project status reports, and MIS.
- Draft professional emails, official letters, presentations, and business communications.
- Maintain records of important meetings, decisions, correspondence, and project-related documents.
- Prepare comparative statements, data analysis, and reports as required by management.

E. Business & Strategic Support

- Assist the Director in business meetings, client interactions, and management discussions.
- Conduct preliminary research and gather information to support management decisions.
- Coordinate special assignments and strategic initiatives entrusted by the Director.




- Ensure smooth communication and execution of management directives across departments.

3. Required Skills & Competencies

- Strong technical understanding of building construction and real estate operations.
- Excellent verbal and written communication skills.
- Strong coordination, follow-up, and multitasking abilities.
- Proficiency in MS Excel, MS PowerPoint, MS Word, and Outlook.
- Knowledge of project planning, scheduling, and progress monitoring.
- Ability to prepare MIS reports, presentations, and management dashboards.
- Strong analytical, problem-solving, and decision-making abilities.
- High level of professionalism, confidentiality, and organizational skills.
- Ability to work under pressure and manage multiple priorities.

4. Eligibility Criteria

- 5–10 years of relevant professional experience in executive assistance, project coordination, technical coordination, or management support roles.
- Technical educational background is mandatory, preferably B.E. / B.Tech in Civil Engineering.
- Candidates from building construction, real estate, infrastructure, or EPC companies will be preferred.
- Experience working directly with Directors, CEOs, Managing Directors, or senior management will be an added advantage.
- Candidates must possess strong communication, presentation, and coordination skills.

5. Preferred Candidate Profile

We are looking for a technically qualified and professionally competent individual who can act as an effective coordination partner to the Director. The ideal candidate should have practical exposure to the construction or real estate industry, understand project-related terminology and operations, and possess the ability to coordinate across multiple departments while ensuring timely execution of management instructions.

Pay: ₹40,000.00 - ₹70,000.00 per month

Advantages:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (Technical Background) (Kolkata)
🏢 SPD Constructions
📍 Kolkata