Assistant Conference Producer – Finance & Fintech

About the Role

Social Refuel is looking for an organised, research-driven and proactive Assistant Conference Producer to support the development and execution of an upcoming finance and fintech conference.

The role involves working closely with the Conference Producer across industry research, conference programme development, speaker research and coordination, sponsor and partner mapping, outreach management, and event execution.

The ideal candidate should have an understanding of the finance and fintech ecosystem, robust research skills, professional communication abilities, and the ability to manage multiple tasks and timelines.

Key Responsibilities

1. Finance & Industry Research

- Research the finance, fintech, banking, investment, insurance, wealth management, and financial services ecosystem.
- Track industry trends, emerging technologies, market developments, key organisations, and relevant business opportunities.
- Research leading industry conferences, competitor events, session formats, speakers, and programme structures.
- Identify relevant companies, industry leaders, subject matter experts, and organisations for potential participation.

2. Conference Programme & Agenda Development

- Assist the Conference Producer in researching and developing conference themes, topics, session ideas, and programme tracks.
- Research potential panel discussions, keynote sessions, fireside chats, workshops, and other conference formats.
- Prepare session briefs, topic notes, speaker recommendations, and supporting research documents.
- Maintain programme trackers, session schedules, agenda updates, and documentation.
- Coordinate programme revisions and updates as directed by the Conference Producer.

3. Speaker Research & Coordination

- Identify potential speakers, including CXOs, founders, investors, economists, financial experts, policymakers, and industry professionals.
- Research speaker profiles, professional backgrounds, current designations, areas of expertise, and previous speaking engagements.
- Identify relevant contact details and points of contact for speaker outreach.
- Assist with speaker outreach, follow-ups, availability checks,



scheduling, and confirmation tracking.
- Coordinate speaker biographies, photographs, session details, and other required information.
- Maintain updated speaker databases covering profiles, contacts, responses, and confirmation status.

4. Sponsor & Industry Partnership Research

- Identify potential sponsors, knowledge partners, strategic partners, and industry associations.
- Map relevant organisations across banking, fintech, payments, investments, insurance, lending, wealth management, and financial services.
- Identify relevant decision-makers and points of contact (POCs), including designations and professional contact information.
- Build and maintain sponsor and partner databases with organisation profiles, contact details, outreach status, and follow-up records.
- Assist with sponsor and partner outreach, meeting coordination, and communication follow-ups.
- Research potential collaboration opportunities to support partnership discussions.

5. Programme Management & Coordination

- Maintain programme trackers, speaker databases, partner lists, research documents, and project timelines.
- Track session-wise progress, speaker confirmations, pending information, outreach responses, and deadlines.
- Coordinate with internal teams to ensure timely completion of assigned tasks.
- Prepare meeting notes, action points, follow-up records, and progress updates for the Conference Producer.
- Flag delays, pending confirmations, and coordination challenges.
- Ensure research and programme documentation is organised and regularly updated.

6. Conference & Event Execution

- Assist the Conference Producer with conference preparation and programme coordination.
- Support speaker check-ins, session scheduling, briefing requirements, and on-ground coordination.
- Coordinate with speakers,



moderators, panellists, and internal teams during the event.
- Assist in tracking session timings, speaker requirements, programme changes, and last-minute updates.
- Support post-event documentation, feedback collection, and programme reporting.

Skills & Qualifications

- Bachelor's degree in Finance, Commerce, Economics, Business Administration, Management, or a related discipline.
- 1–3 years of experience in conference production, event management, business research, speaker coordination, partnerships, or a related field.
- Interest or working knowledge of finance, fintech, banking, investments, financial markets, and financial services.
- Strong online research and information-gathering skills.
- Good written and verbal communication skills, particularly for professional outreach and follow-ups.
- Proficiency in Google Sheets/Excel, Google Docs, PowerPoint, and presentation tools.
- Strong organisational skills and the ability to manage multiple trackers, deadlines, and follow-ups.
- Ability to prepare structured research documents, speaker profiles, company profiles, and programme briefs.
- Attention to detail, initiative, accountability, and the ability to work in a fast-paced environment.
- Prior experience working on conferences, business summits, financial events, or industry programmes will be an advantage.

Reporting & Role Expectations

- Work directly under the Conference Producer and support the execution of assigned responsibilities.
- Take ownership of assigned research, outreach, coordination, and programme management tasks.
- Ensure speaker, sponsor, and partner databases are accurate and regularly updated.
- Maintain consistent follow-ups and timely communication with identified stakeholders.
- Provide regular progress updates and report pending tasks or challenges to the Conference Producer.

Employment Details

Experience: 2–4 Years
Employment Type: Full-Time
Reporting To: Conference Producer
Location: Vikhroli, Mumbai | In-Office

Apply Now

Email: [email protected]
Contact: +91 98921 19499

Pay: From ₹30,000.00 per month

Work Location: In person

📌 Assistant Conference Producer – Finance & Fintech Event (India)
🏢 Social Refuel
📍 India